Reception & Admin Support Specialist

HACIENDAOAKS in; Beeville (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

HACIENDAOAKS in is seeking a reception/administrative assistant to greet visitors and answer phones, while providing clerical support in a dedicated administrative area. The role emphasizes confidentiality and professional communication.

Responsibilities include scheduling, mail handling, and maintaining the reception area. Prior receptionist experience is preferred, with a high school diploma or GED required, ensuring clear reading, writing, and basic Microsoft Office skills.

Qualifications

• Must possess a high school diploma or GED.
• Previous administrative or receptionist experience preferred.
• Ability to read, analyze, and interpret general business communications.

Responsibilities

• Greet and welcome patients, clients, and visitors in a friendly and positive manner.
• Answer telephone calls, take messages, or forward calls as appropriate.
• Check visitors in and direct or escort them to designated destinations.
• Schedule appointments and manage meeting room bookings.
• Maintain and tidy the reception area and sign-in log.
• Handle incoming and outgoing mail and office supplies.
• Provide general administrative support as needed.

Skills

Interpersonal skills

Multitasking

Communication

Education

High school diploma or GED

Tools

Microsoft Office

Multiline phone system

Job description

HACIENDAOAKS in is seeking a reception/administrative assistant to greet visitors and answer phones, while providing clerical support in a dedicated administrative area. The role emphasizes confidentiality and professional communication.

Responsibilities include scheduling, mail handling, and maintaining the reception area. Prior receptionist experience is preferred, with a high school diploma or GED required, ensuring clear reading, writing, and basic Microsoft Office skills.