Receipts and Reporting Supervisor

Adult Correction; North Carolina; Ibrido; USD 43.000 - 76.000; Tempo pieno

Descrizione del lavoro

Adult Correction is seeking an Administrative Supervisor (S) to lead the Receipts and Reporting Unit in NC. The role oversees cash, securities, and safe deposit content, ensuring data quality and timely processing.

You will develop staff, publish resources, and coordinate program activities including special projects and annual listings. Strong data analysis, Excel skills, and independent decision-making are essential.

Competenze

• Working knowledge of item tracking programs such as Excel.
• Ability to extract data and perform data analysis.
• Experience solving problems independently and making decisions.

Mansioni

• Lead daily Receipts and Reporting Unit operations across cash, securities, and safe deposit contents.
• Supervise staff, set expectations, and conduct performance reviews.
• Maintain and publish unclaimed property reporting resources and holder content.
• Monitor vendor performance and review invoices for accuracy.
• Prepare management reports and coordinate program activities, incl. NCCash outreach and COOP duties.

Conoscenze

Excel tracking

Data extraction

Problem solving

Formazione

High school diploma or GED

Descrizione del lavoro

Agency Dept of State Treasurer Division ST Unclaimed Property Job Classification Title Administrative Supervisor (S) Position Number 60009047 Grade NC10

About Us

Our mission is to preserve, protect and sustain the state's pension and healthcare plans, generate investment returns in excess of comparable public pensions, properly account for and report on all funds that are deposited, invested, and disbursed through the North Carolina Department of State Treasurer, assure the financially sound issuance of debt for state and local governments, maintain the state's "AAA" bond rating, and provide exemplary service across all divisions of the Department.

Description of Work

The Receipts and Reporting Supervisor oversees all operations of the Receipts and Reporting Unit. This incumbent ensures that: funds, shares, contents of safe deposit boxes, and data received are processed according to statutory guidelines and in accordance of policy and procedure. The Receipts and Reporting Supervisor extracts data from the Unclaimed Property Management System (UPMS), reviews for accuracy and provides such data as needed to management or outside sources as requested by management. The Receipts and Reporting Supervisor develops and facilitates the distribution of information to holders of unclaimed property through various channels.

Knowledge Skills and Abilities/Management Preferences

The anticipated hiring rate for this position is up to $59,441.00, based on available funding and internal equity considerations.

Job Description

• Lead daily Receipts and Reporting Unit operations across cash, securities, and safe deposit box contents, including deposits, system posting, reconciliations, corporate actions, property inventory, appraisals, and disposition within required timeframes.
• Supervise and develop unit staff by setting expectations, conducting performance reviews and quality checks, providing coaching, and ensuring employees have the training and cross-training needed to perform their duties.
• Maintain and distribute unclaimed property reporting resources and communications , including desktop guides, holder website content in accordance with project timelines and management priorities , ensuring legal and communication reviews are complete prior to facilitating publication.
• Monitor vendor performance and contract compliance , serve as State contact for contracts associate with Receipts and Reporting, and review vendor invoices for accuracy and approval.
• Prepare management reports and coordinate key program activities , including the annual Judicial Branch unclaimed property listing, securities valuation reviews, NCCash outreach which include at least one shift annually at the NCCASH booth at the NC State Fair, and special projects; serve as the division's COOP team leader and support essential operations during disruptions, including required on-site work, meetings, training, and exercises.

Knowledge Skills and Abilities/Management Preferences

• Working knowledge of item tracking programs such as Excel
• Demonstrated ability to extract data and perform data analysis
• Experience researching and resolving problems to make independent decisions as needed

Inquiries and applications will be kept strictly confidential.

Salary Range - $43,267.00 - $75,718.00

Position is Subject to FLSA Overtime

This position may be assigned additional job functions as needed. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice based on business conditions or as required by the agency to fulfill its mission.

Minimum Education and Experience

Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through either years of education, years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

The minimum Education and Experience is a high school diploma or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience, including one year as a lead worker; or equivalent combination of education and experience.

Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above.

If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit https://studentaid.gov/ to learn more.

This position currently qualifies for a hybrid telework option with routine office and remote workdays. The NC Department of State Treasurer trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework option