Receipts and Reporting Supervisor

State of North Carolina; North Carolina; Ibrido; USD 43.000 - 76.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid telework option

Descrizione del lavoro

State of North Carolina’s Department of State Treasurer is seeking an Administrative Supervisor to oversee the Receipts and Reporting Unit, ensuring accurate data handling, reporting, and compliance. The role leads staff, coordinates vendor activities, and prepares management insights for ongoing program success.

The position supports a hybrid telework option and requires strong Excel/data analysis skills to meet statutory guidelines and policy requirements while serving as a key contact for

Competenze

• High school diploma or GED with at least four years of progressive admin/office management experience, including one year as lead worker.
• Experience using Excel for data tracking and reporting.
• Ability to analyze data and resolve problems independently.

Mansioni

• Lead daily Receipts and Reporting Unit operations across cash, securities, and safe deposit box contents, including deposits, system posting, reconciliations, corporate actions, property inventory, appraisals, and disposition within required timeframes.
• Supervise and develop unit staff by setting expectations, conducting performance reviews and quality checks, providing coaching, and ensuring employees have the training and cross‑training needed to perform their duties.
• Maintain and distribute unclaimed property reporting resources and communications, including desktop guides and holder website content with project timelines and management priorities, ensuring legal and communications reviews before publication.
• Monitor vendor performance and contract compliance, serve as State contact for contracts associated with Receipts and Reporting, and review vendor invoices for accuracy and approval.
• Prepare management reports and coordinate key program activities, including the annual Judicial Branch unclaimed property listing, NCCash outreach, and COOP activities; support essential operations during disruptions, including on‑site work, meetings, training, and exercises.

Conoscenze

Data analysis

Excel

Independent decision making

Formazione

High school diploma or GED

Strumenti

Excel

Descrizione del lavoro

Agency

Dept of State Treasurer

Division

ST Unclaimed Property

Job Classification Title

Administrative Supervisor (S)

Position Number

60009047

Grade

NC10

About Us

Our mission is to preserve, protect and sustain the state’s pension and healthcare plans, generate investment returns in excess of comparable public pensions, properly account for and report on all funds that are deposited, invested, and disbursed through the North Carolina Department of State Treasurer, assure the financially sound issuance of debt for state and local governments, maintain the state’s “AAA” bond rating, and provide exemplary service across all divisions of the Department.

Description of Work

The Receipts and Reporting Supervisor oversees all operations of the Receipts and Reporting Unit. This incumbent ensures that: funds, shares, contents of safe deposit boxes, and data received are processed according to statutory guidelines and in accordance of policy and procedure. The Receipts and Reporting Supervisor extracts data from the Unclaimed Property Management System (UPMS), reviews for accuracy and provides such data as needed to management or outside sources as requested by management. The Receipts and Reporting Supervisor develops and facilitates the distribution of information to holders of unclaimed property through various channels.

Knowledge Skills and Abilities/Management Preferences

*The anticipated hiring rate for this position is up to $59,441.00, based on available funding and internal equity considerations.*

Job Description

• Lead daily Receipts and Reporting Unit operations across cash, securities, and safe deposit box contents, including deposits, system posting, reconciliations, corporate actions, property inventory, appraisals, and disposition within required timeframes.
• Supervise and develop unit staff by setting expectations, conducting performance reviews and quality checks, providing coaching, and ensuring employees have the training and cross‑training needed to perform their duties.
• Maintain and distribute unclaimed property reporting resources and communications, including desktop guides, holder website content in accordance with project timelines and management priorities, ensuring legal and communication reviews are complete prior to facilitating publication.
• Monitor vendor performance and contract compliance, serve as State contact for contracts associate with Receipts and Reporting, and review vendor invoices for accuracy and approval.
• Prepare management reports and coordinate key program activities, including the annual Judicial Branch unclaimed property listing, securities valuation reviews, NCCash outreach which include at least one shift annually at the NCCASH booth at the NC State Fair, and special projects; serve as the division’s COOP team leader and support essential operations during disruptions, including required on‑site work, meetings, training, and exercises.

Knowledge Skills and Abilities/Management Preferences

Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:

• Working knowledge of item tracking programs such as Excel
• Demonstrated ability to extract data and perform data analysis
• Experience researching and resolving problems to make independent decisions as needed

Inquiries and applications will be kept strictly confidential.

Salary Range - $43,267.00 - $75,718.00

Position is Subject to FLSA Overtime

This position may be assigned additional job functions as needed. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice based on business conditions or as required by the agency to fulfill its mission.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through years of education, years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details_ . _

The minimum Education and Experience is a high school diploma or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience, including one year as a lead worker; or equivalent combination of education and experience.

Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above.

If you have student loans, becoming a state employee includes eligibility for the Public Service LoanForgiveness Program. Visit https://studentaid.gov/ to learn more.

This position currently qualifies for a hybrid telework option with routine office and remote workdays. The NC Department of State Treasurer trusts our employees to be self‑motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management.

NC State Health Benefits:
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NC Flex program (numerous high‑quality, low‑cost benefits on a pre‑tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Visit the website for State Benefits

Supplemental and Contact Information

The North Carolina Department of State Treasurer (DST) is an Equal Opportunity Employerthat embraces an Employment First philosophy, which consists of complying with all federallaws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DST: NCTreasurer | NC Treasurer.

DST uses the Merit‑Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.

Veterans’ and National Guard Preference

• Applicants seeking Veteran’s Preference must attach aDD-214 Member-4 Form(Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Background Check

• The selected candidate will be subject to a criminal history background check through Castle Branch.
• One or more of the following may also be reviewed, depending on the nature and requirements of the position: employment history, professional references, credit history, and educational verification (i.e., degree, license, or official transcript).
• The selected candidate will be required to pass the background check to the satisfaction of the North Carolina Department of State Treasurer. All offers of employment are conditional until the satisfactory completion of the background check.

Contact Information :

If there are any questions about this posting, other than your application status, please email the NC Department of State Treasurer at [e-mail].

The Department of State Treasurer’s campus is located on Atlantic Avenue, is surrounded by many shopping centers and restaurants, has access to a 24-hour 7-day a week free gym on the campus, and has free employee parking.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.