Real-Time Healthcare Scheduler

Aces Management; Indio (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Aces Management is seeking a Scheduler to create and manage staff schedules across medical and residential programs. You will handle real-time adjustments, communicate updates, and maintain accurate attendance records to support efficient scheduling operations.

Ideal candidates have 1–2 years in scheduling or high-volume admin coordination, with strong MS Office and Google Workspace skills and attention to detail. This on-site role is in Indio, CA.

Qualifications

• Minimum of 1–2 years in scheduling, dispatch, or high-volume administrative coordination.
• Experience in healthcare or a 24/7 operational environment is highly preferred.
• Proficiency with MS Office and Google Workspace; familiarity with scheduling software is a plus.

Responsibilities

• Develop and maintain daily, weekly, and monthly staff schedules for coverage.
• Act as main contact for scheduling needs including call-offs and time-off requests.
• Communicate schedule changes promptly to staff and coordinate shifts.
• Monitor schedules in real-time to address gaps and changes.
• Ensure compliance with staffing ratios, labor laws, and policies.
• Collaborate with program managers to meet staffing requirements.
• Enter and maintain scheduling data in workforce management systems.
• Prepare daily and weekly scheduling reports for management.

Skills

Scheduling

Dispatch

Administrative coordination

Excel

Google Sheets

Scheduling software

Communication

Attention to detail

Problem solving

Organizational skills

Interpersonal skills

Tools

Excel

Word

Google Sheets

Docs

Workforce management software

Job description

Aces Management is seeking a Scheduler to create and manage staff schedules across medical and residential programs. You will handle real-time adjustments, communicate updates, and maintain accurate attendance records to support efficient scheduling operations.

Ideal candidates have 1–2 years in scheduling or high-volume admin coordination, with strong MS Office and Google Workspace skills and attention to detail. This on-site role is in Indio, CA.