Staffing Coordinator / Scheduler (Experienced)

Randstad USA; Burlingame (CA); On-site; USD 34,440 - 41,328; Full time

Job summary

A prominent staffing agency is seeking an experienced Staffing Coordinator / Scheduler for a medical facility in Burlingame, CA. The role involves coordinating staffing needs in a fast-paced healthcare environment, utilizing systems like Kronos and Clairvia for scheduling and workforce management. Candidates must have strong expertise in healthcare scheduling, effective communication skills, and the ability to handle multiple priorities. This full-time position offers a pay range of $25 to $30 per hour depending on experience.

Qualifications

• Proven experience as a Staffing Coordinator or Scheduler within a healthcare/clinical setting.
• Hands-on experience using Kronos and Clairvia for workforce management.
• Experience managing staffing for multiple units or clinical specialties.

Responsibilities

• Utilize Kronos and Clairvia systems for scheduling and workforce planning.
• Create and maintain master schedules for resource coverage.
• Efficiently allocate staff to address shortages and operational challenges.
• Review time-off requests and monitor payroll trends.
• Communicate with healthcare providers to resolve scheduling conflicts.
• Ensure scheduling practices comply with regulations and policies.
• Assist with the orientation of new staff regarding scheduling protocols.

Skills

Healthcare Scheduling Expertise

System Proficiency

Multi-Unit Support

Technical Accuracy

Communication

Adaptability

Tools

Kronos

Clairvia

Job description

Staffing Coordinator / Scheduler (Experienced)

We are seeking a highly organized and experienced Staffing Coordinator / Scheduler to provide critical administrative and operational support for a prominent medical facility in Burlingame. This role involves coordination of daily and long‑range staffing needs within a fast‑paced clinical environment.

Base pay range

$25.00/hr - $30.00/hr

Position Type: Full-Time, Healthcare Operations
Compensation: $25.00 - $30.00 per hour (Dependent on Experience)

Required Experience (Strictly Required)

• Healthcare Scheduling Expertise: Proven experience as a Staffing Coordinator or Scheduler specifically within a healthcare/clinical setting.
• System Proficiency: Mandatory, hands‑on experience using Kronos and Clairvia for workforce management.
• Multi‑Unit Support: Experience managing and supporting staffing for multiple units or diverse clinical specialties.
• Technical Accuracy: Strong attention to detail regarding scheduling accuracy and payroll‑related processes (timecard coding).
• Communication: Effective written and verbal communication skills to interact with medical staff and leadership.
• Adaptability: Ability to manage competing priorities and thrive in a high‑pressure healthcare environment.

Key Responsibilities

• Workforce Management: Utilize Kronos and Clairvia systems for real‑time scheduling, staffing adjustments, and long‑range workforce planning.
• Schedule Development: Create and maintain master schedules to ensure appropriate resource coverage across clinical departments.
• Resource Allocation: Efficiently allocate staff to address shortages, census fluctuations, and operational challenges.
• Payroll & Compliance: Review/process time‑off requests, monitor payroll trends, and ensure accurate timecard coding in accordance with labor standards.
• Collaboration: Communicate effectively with healthcare providers and department leadership to resolve scheduling conflicts and gain staff cooperation.
• Regulatory Alignment: Ensure all scheduling practices comply with local, state, and federal regulations, and organizational policies regarding privacy and safety.
• Onboarding Support: Assist with the orientation or training of new department staff regarding scheduling protocols as needed.

This is an onsite position located in Burlingame, CA.

We are an equal opportunity employer.