Real Estate Transaction Coordinator

Bighorn Law; Chula Vista (CA); On-site; USD 63,039,000 - 91,693,000; Full time

Benefits offered by this job

Health Benefits

Paid Time Off

Professional development

Growth opportunities

Team events

Job summary

Arrive Realty in Chula Vista, CA, seeks an experienced Residential Transaction Coordinator to own the transaction process from contract to close. This is an in-office, full-time role with standard Monday–Friday hours.

The ideal candidate has at least 1 year of hands-on experience in residential transaction coordination, escrow, or lending. You will manage deadlines, documentation, and communications with agents, escrow officers, lenders, inspectors, and clients to keep transactions on track and

Qualifications

• 1 year+ hands-on experience in residential transaction coordination, escrow, lending, or related residential real estate transaction role.
• Strong ability to manage deadlines, documentation, and multiple parties.
• Excellent organizational skills and attention to detail.
• Professional communication with clients, agents, escrow officers, lenders, inspectors, vendors, and internal teams.

Responsibilities

• Own the transaction process from contract to close.
• Coordinate with agents, clients, escrow officers, lenders, inspectors, vendors, and operations team.
• Ensure deadlines and contingency dates are tracked and met.
• Maintain organized, compliant transaction files.

Skills

Residential transaction coordination

Deadline management

Communication

Organization

Detail-oriented

Tools

CRM tools

Transaction management systems

AI for efficiency

Job description

Arrive Realty | Chula Vista, CA
Full-Time | In-Office
Monday-Friday
$22-$32/hour + Performance Bonus Opportunities

Arrive Realty is looking for an experienced Residential Transaction Coordinator to join our growing team and take ownership of the transaction process from contract to close.

This is not a general administrative position. We're looking for someone with at least 1 year of hands‑on experience in residential transaction coordination, escrow, lending, or a closely related residential real estate transaction role.

You should already understand the moving parts of a residential transaction and be comfortable managing deadlines, documentation, communication, and multiple parties.

You will work closely with our agents, clients, escrow officers, lenders, inspectors, vendors, and internal operations team to keep transactions organized, on track, and moving toward a successful close.

What You'll Love About This Role

• Join a growing, collaborative real estate team with established systems and processes
• Take ownership of transactions from contract to close
• Work alongside agents and an operations team that values accountability and follow-through
• Use modern technology, transaction management systems, CRM tools, and AI to improve efficiency
• Have a direct impact on agent productivity and the client experience
• Opportunities for continued growth as Arrive Realty expands
• Work in a team environment where people support each other and take pride in doing things well

Who You Are

You're the person who sees what needs to happen next and takes care of it.

You don't wait until a deadline is approaching to realize something is missing. You proactively track timelines, follow up with the right people, identify potential issues, and communicate before a problem becomes a bigger problem.

You're highly organized, detail-oriented, dependable, and comfortable managing multiple transactions at different stages simultaneously.

You can communicate professionally with clients, agents, escrow officers, lenders, inspectors, and vendors. You know how to stay calm when a transaction gets complicated and can work through problems without losing sight of the bigger picture.

Most importantly, you take ownership. When something is assigned to you, you don't consider it complete because you sent an email. You consider it complete when the outcome has been achieved.

What Success Looks Like

• Transactions move smoothly from contract to close
• Deadlines and contingency dates are proactively tracked
• Required documents are complete, accurate, and submitted on time
• Agents know what is happening with their transactions without having to chase for updates
• Potential issues are identified and communicated early
• Clients receive timely, professional communication
• Escrow, lenders, inspectors, and vendors have what they need
• Transaction files remain organized and compliant
• Problems are addressed before they become bigger problems
• Agents trust you to own the details and keep the transaction moving

Compensation & Benefits

• $22-$32/hour based on experience and qualifications
• Performance bonus opportunities
• Paid Time Off
• Health Benefits
• Ongoing training and professional development
• Growth opportunities within a rapidly growing organization
• Team events and recognition
• Supportive, collaborative team environment