Real Estate Transaction Coordinator

Arrive Realty brokered by eXp Realty; Chula Vista (CA); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Paid Time Off

Health Benefits

Training & Development

Growth Opportunities

Team events

Job summary

Arrive Realty in Chula Vista, CA is seeking an experienced Residential Transaction Coordinator to own the process from contract to close in a fast-paced, in-office setting.

The ideal candidate has 1+ year of hands-on residential transaction coordination, escrow, or lending experience and can manage deadlines, documents, and multiple parties with calm professionalism.

Qualifications

• 1+ year hands-on residential transaction coordination, escrow, lending, or related residential real estate experience.

Responsibilities

• Manage residential real estate transactions from contract through closing.
• Review contracts and documents for completeness and accuracy.
• Track contingencies, deadlines, inspections, loan milestones, and closing dates.
• Maintain organized transaction files and ensure proper disclosures are uploaded.
• Coordinate with escrow officers, lenders, inspectors, vendors, clients and agents.
• Provide proactive reminders and follow-ups to keep transactions moving.

Skills

Residential transaction coordination

Escrow

Lending

Multitasking

Timelines & contingencies

Disclosures & closing requirements

Organization & time management

Communication skills

Proactive ownership

Technology proficiency

Tools

Follow Up Boss

Sisu

eXp systems

Job description

Arrive Realty | Chula Vista, CA Full-Time | In-Office Monday–Friday $22–$32/hour + Performance Bonus Opportunities

Arrive Realty is looking for an experienced Residential Transaction Coordinator to join our growing team and take ownership of the transaction process from contract to close.

This is not a general administrative position. We're looking for someone with at least 1 year of hands‑on experience in residential transaction coordination, escrow, lending, or a closely related residential real estate transaction role.

You should already understand the moving parts of a residential transaction and be comfortable managing deadlines, documentation, communication, and multiple parties.

You will work closely with our agents, clients, escrow officers, lenders, inspectors, vendors, and internal operations team to keep transactions organized, on track, and moving toward a successful close.

What You'll Love About This Role

• Join a growing, collaborative real estate team with established systems and processes
• Take ownership of transactions from contract to close
• Work alongside agents and an operations team that values accountability and follow-through
• Use modern technology, transaction management systems, CRM tools, and AI to improve efficiency
• Have a direct impact on agent productivity and the client experience
• Opportunities for continued growth as Arrive Realty expands
• Work in a team environment where people support each other and take pride in doing things well

Who You Are

You're the person who sees what needs to happen next and takes care of it.

You don't wait until a deadline is approaching to realize something is missing. You proactively track timelines, follow up with the right people, identify potential issues, and communicate before a problem becomes a bigger problem.

You're highly organized, detail-oriented, dependable, and comfortable managing multiple transactions at different stages simultaneously.

You can communicate professionally with clients, agents, escrow officers, lenders, inspectors, and vendors. You know how to stay calm when a transaction gets complicated and can work through problems without losing sight of the bigger picture.

Most importantly, you take ownership. When something is assigned to you, you don't consider it complete because you sent an email. You consider it complete when the outcome has been achieved.

What Success Looks Like

• Transactions move smoothly from contract to close
• Deadlines and contingency dates are proactively tracked
• Required documents are complete, accurate, and submitted on time
• Agents know what is happening with their transactions without having to chase for updates
• Potential issues are identified and communicated early
• Clients receive timely, professional communication
• Escrow, lenders, inspectors, and vendors have what they need
• Transaction files remain organized and compliant
• Problems are addressed before they become bigger problems
• Agents trust you to own the details and keep the transaction moving

Compensation & Benefits

• $22–$32/hour based on experience and qualifications
• Performance bonus opportunities
• Paid Time Off
• Health Benefits
• Ongoing training and professional development
• Growth opportunities within a rapidly growing organization
• Team events and recognition
• Supportive, collaborative team environment

Compensation: $22 - $32 hourly

Qualifications

• Required Qualifications
• 1+ year of hands‑on residential transaction coordination, escrow, lending, or similar residential real estate transaction experience
• Working knowledge of the residential transaction process from contract through closing
• Experience managing multiple files, deadlines, documents, and parties simultaneously
• Strong understanding of transaction timelines, contingencies, disclosures, and closing requirements
• Excellent organizational and time management skills
• Exceptional attention to detail and follow-through
• Strong verbal and written communication skills
• Ability to proactively identify issues and take ownership of resolving them
• Comfortable communicating with clients, agents, escrow officers, lenders, inspectors, and vendors
• Comfortable learning and using transaction management software, CRMs, and other technology
• Ability to work effectively in a fast‑paced, team‑oriented environment
• Preferred Qualifications
• 2+ years of hands‑on residential transaction coordination experience
• Experience supporting a high‑volume residential real estate team
• Experience with Follow Up Boss, Sisu, eXp systems, or similar platforms
• Experience with transaction management software
• California residential real estate experience
• Familiarity with eXp Realty systems and processes
• Real estate license is a plus, but not required
• This Role Is Probably Not For You If You
• Have no experience working with residential real estate transactions
• Are looking for a general administrative or assistant position
• Need significant training on the fundamentals of residential transactions
• Prefer to wait for instructions rather than proactively managing deadlines and follow‑up
• Struggle to manage multiple transactions and competing priorities
• Avoid difficult conversations or follow‑up
• Get overwhelmed when transactions become complicated or fast‑paced
• Don't enjoy being responsible for the details that keep a transaction moving

Responsibilities

• Core ResponsibilitiesTransaction Coordination
• Manage residential real estate transactions from contract through closing
• Review contracts and transaction documents for completeness and accuracy
• Track contingency periods, deadlines, inspections, appraisals, loan milestones, and closing dates
• Maintain accurate and organized transaction files
• Coordinate required disclosures, addenda, reports, and other transaction documentation
• Ensure documents are properly executed and uploaded into the appropriate systems
• Monitor transaction timelines and proactively communicate upcoming deadlines
• Coordinate with escrow officers, lenders, inspectors, appraisers, vendors, clients, and agents
• Follow up on outstanding items until they are fully resolved
• Identify potential issues or delays and communicate them to the appropriate parties
• Assist with closing coordination and final transaction requirements
• Maintain compliance with brokerage and team procedures
• Agent Support
• Serve as a reliable operational resource for agents throughout the transaction
• Keep agents informed of important updates, deadlines, and outstanding items
• Help agents stay focused on their clients and business by owning transaction details
• Provide proactive reminders and follow‑up when action is needed
• Help troubleshoot transaction‑related issues and coordinate solutions
• Client Experience
• Provide professional and timely communication to clients throughout the transaction
• Help clients understand what to expect during the transaction process
• Respond to questions and concerns with urgency, professionalism, and empathy
• Help create a smooth, organized, five‑star experience from contract to close
• Systems & Process Improvement
• Maintain accurate information across transaction management systems and internal platforms
• Follow established SOPs and workflows
• Identify opportunities to improve transaction processes and efficiency
• Utilize technology and AI tools to reduce manual work and improve organization
• Help maintain and improve transaction checklists, workflows, and documentation