California Transaction Closing Coordinator

Arrivva, We Fixed Real Estate; United States; On-site; USD 68,880 - 103,320; Part time

Job summary

A modern real estate brokerage is seeking a Transaction Coordinator/Assistant for a temporary role with potential for long-term employment. The position involves managing buyer and seller files from contract to close, ensuring communication and documentation fluency in various tools. Ideal applicants will have transaction coordination experience in California and Washington, excel in written communication, and be organized and calm under pressure. Compensation ranges from $50 to $75 hourly, indicating the opportunity for rewarding work in a professional environment.

Qualifications

• Strong, hands-on transaction coordination experience in both California and Washington.
• Excellent written communication skills.
• Organized, deadline-driven, and calm under pressure.

Responsibilities

• Manage buyer & seller files from contract to close.
• Coordinate inspections, access, repairs, and re-inspections.
• Track deadlines/contingencies and drive addenda.
• Support offer/counter execution and ensure signatures/approvals.
• Liaise with escrow/title, lenders, agents, vendors, and clients.
• Maintain clean documentation and compliance.

Skills

Transaction coordination experience in California

Transaction coordination experience in Washington

Excellent written communication

Organized and deadline-driven

Tools

Slack

Google Workspace

MLSListings (CA)

NWMLS (WA)

Shaker

Job description

We’re hiring an experienced Transaction Coordinator/Assistant to cover a temporary role during parental leave, with real potential to stay on long‑term.

Arrivva is a modern, ethics‑forward, fixed‑fee brokerage. We run tight systems, communicate in writing, and keep clients confidently informed from contract to close.

What You’ll Do

• Manage buyer & seller files from contract to close
• Coordinate inspections, access, repairs, and re‑inspections
• Track deadlines/contingencies, drive addenda, and keep timelines on rails
• Support offer/counter execution and ensure signatures/approvals are complete
• Liaise with escrow/title, lenders, agents, vendors, and clients
• Maintain clean documentation + compliance in Google Workspace/transaction system

Must‑have

• Strong, hands‑on transaction coordination experience in both California and Washington
• Excellent written communication (you’ll live in Slack)
• Organized, deadline‑driven, calm under pressure

Tools we use (or you should learn fast)

Slack, Google Meet, Google Workspace, Shaker (or similar), Showami, and MLS fluency across MLSListings (CA), NWMLS (WA), themls.com (SoCal).

Why Arrivva

Ethical, transparent, no‑drama execution. Tight processes. Direct access to experienced brokers. If you’re great, we’re open to keeping you.

Compensation: $50 - $75 hourly

Seniority level

Mid‑Senior level

Employment type

Contract

Job function

Sales and Management