Real Estate Transaction Coordinator

Cross Key Management Inc; Allentown (Lehigh County); On-site; USD 45,000 - 60,000; Full time

Job summary

Cross Key Management Inc is seeking a Transaction Coordinator for their Allentown office. This role ensures that transactions move smoothly, overseeing document accuracy and facilitating communication among parties involved. The ideal candidate will have experience in real estate transaction coordination, strong organizational and communication skills, and a detail-oriented approach. This is a full-time, in-office position, and remote work is not available.

Qualifications

• Experience in real estate transaction coordination or a closely related role is required.
• Highly organized with strong attention to detail and the ability to manage multiple deadlines.
• Strong communication skills, professional and approachable style.

Responsibilities

• Support agents, buyers, and sellers from pre-contract through post-closing.
• Oversee file organization, contract compliance, and coordination between all parties.
• Manage post-closing tasks: upload signed documents, confirm brokerage compliance.

Skills

Organizational skills

Communication skills

Attention to detail

Familiarity with real estate contracts

Job description

Transaction Coordinator

Job Summary

The Transaction Coordinator (TC) supports agents, buyers, and sellers from pre-contract through post-closing. This role ensures transactions move smoothly, deadlines are met, documentation is accurate, and communication is consistent. The TC oversees file organization, contract compliance, and coordination between all parties agents, clients, lenders, title/attorneys, and vendors to deliver a professional, stress-free experience.

Essential Functions

Buyer Transaction Management

• Transition buyers into the closing system, confirm necessary documents, and prepare files.
• Review the Agreement of Sale and verify required signatures, initials, and dates.
• Track key deadlines (deposits, inspections, contingencies, closing) and send timelines to clients and agents.
• Facilitate communication with lenders, title/attorneys, and listing agents.
• Coordinate earnest money, inspections, appraisal, loan status, and contract addenda.
• Maintain proactive communication, provide insurance and utility guidance, and support contingency removals.
• Review settlement statements, organize final closing details, and ensure all required documentation is completed.
• Manage post-closing tasks: upload signed documents, confirm brokerage compliance, and request reviews.

Seller Transaction Management

• Support pre-listing preparation, including review of disclosures and coordination with marketing.
• Organize executed contracts, introduce parties, and confirm earnest money receipt.
• Open title/escrow, verify key contract terms, and distribute a transaction timeline.
• Coordinate with title/escrow on payoffs, certifications, HOA documents, and municipal requirements.
• Track appraisal, repairs, concessions, and ensure all forms and disclosures are completed.
• Prepare closing details: confirm settlement statement review, schedule walkthrough/closing, and provide utility instructions.
• Facilitate closing-day documentation and provide agents with final confirmations.
• Complete post-closing tasks, ensure file compliance, archive records, and send client acknowledgments.

Qualifications

• Experience in real estate transaction coordination or a closely related role is required.
• Highly organized with strong attention to detail and the ability to manage multiple deadlines and transactions at once.
• Strong communication skills, with a professional and approachable style when working with agents, clients, and partners.
• Comfortable using technology and able to learn new systems quickly in a fast-paced environment.
• Ability to review documents for accuracy and keep transactions on track from contract to close.
• Familiarity with real estate contracts, the closing process, and brokerage compliance is strongly preferred.

This is a full-time, in-office position located in either our New Hope or Allentown office.

Remote work is not available.