Real Estate Assistant

Rock Solid Law & Title; Ponte Vedra Beach (FL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Vision insurance

Paid time off

Parental leave

Job summary

Rock Solid Law & Title is seeking a full-time Real Estate Assistant to support our Real Estate Closer in a fast-paced Florida law firm. You will coordinate information, communicate with Realtors and clients, and support signings and file preparation.

The ideal candidate will have strong communication skills and an eagerness to learn the real estate closing process, serving as a key contact for Realtors and clients.

Qualifications

• Experience with real estate transactions, closings, or title offices is a plus.
• Strong communication with Realtors, clients, and team members.
• Highly organized with attention to detail and confidentiality.

Responsibilities

• Serve as primary contact for Realtors and parties in closings.
• Collect, organize, and track documents for transactions.
• Schedule and conduct real estate signings and file preparation.
• Monitor progress and follow up to meet deadlines.
• Maintain CRM records and case pipelines.

Skills

Real estate knowledge

Communication skills

Organizational skills

CRM experience

Tools

CRM system

Job description

We are seeking a full-time Real Estate Assistant to support our Real Estate Closer in a fast-paced, growing Real Estate, Business, and Estate Planning Law Firm. This role is ideal for someone with strong communication skills who has some experience with Real Estate and wants to learn the real estate closing process and serve as a key point of contact for Realtors and clients.

Position Overview

The Real Estate Assistant will assist with real estate transactions from contract to closing by coordinating information, communicating with Realtors and other parties, and supporting signings and file preparation.

Key Responsibilities

• Serve as the primary point of contact for Realtors and parties involved in closings
• Collect, organize, and track documents and information from all parties
• Assist with scheduling and conducting real estate signings
• Monitor file progress and follow up to ensure deadlines are met
• Communicate professionally by phone, email, and in person
• Help maintain CRM records and case pipelines
• Sit down with clients and conduct signings.

The Ideal Candidate

• Friendly, professional, and confident communicator
• Highly organized and detail-oriented
• Eager to learn the real estate closing process
• Dependable, trustworthy, and able to maintain confidentiality
• Positive, team-oriented, and adaptable

Real estate, title, or legal office experience is a plus but not required.

Non-Negotiables

• Monday–Friday, 8:30 a.m. to 5:00 p.m., in office
• Strong administrative and organizational skills
• Willingness to attend occasional networking events
• No task is too small when supporting the team

What We Offer

• Competitive salary based on experience
• Benefits including 401(k), health, dental, vision, PTO, and parental leave
• Professional growth and training opportunities