Real Estate Listings & Admin Specialist

RealtySouth; Alpharetta (GA); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Health Savings Account

Dental

Vision

Life Insurance

Paid Vacation

401(k) with employer match

Flexible Spending Account

Employee Assistance Program

Job summary

RealtySouth is seeking an organized Administrative Assistant to enter property listings and manage office support tasks in Alpharetta, GA. The role entails inputting data, maintaining MLS listings, and assisting with customer and agent needs.

The position requires 1 year of clerical experience, proficient MS Office skills, excellent communication, and the ability to handle multiple tasks while maintaining accuracy. A comprehensive benefits package accompanies the role.

Qualifications

• High school diploma or equivalent.
• 1 year clerical/administrative experience.
• Experience with Microsoft Office products; familiarity with Internet and e-mail usage; typing speed of 50 w.p.m.

Responsibilities

• Perform data input and maintain MLS listings and sales records.
• Provide administrative support: answer phones, greet visitors, schedule appointments.
• Process real estate advertising, submit license applications and charges, and manage payments.
• Maintain sales data, generate reports, and prepare routine correspondence.
• May process earnest money and reconcile escrow information.
• Maintain and monitor electronic and paper files/records.
• May serve as back-up to other office staff.

Skills

MS Office proficiency

Typing 50 wpm

Excellent communication

Analytical thinking

Multitasking

Organizational skills

Customer-service focus

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Internet & Email

Telephone console

Job description

This position enters property listings and changes in the system and performs a variety of administrative functions to provide support to customers, agents, sales management and administrative staff. Assists with special projects.

Job Duties and Responsibilities (Essential Job Functions)

Common activities are listed below: actual position responsibilities may vary. Please refer to manager or human resources for specific duties and performance expectations of the position.

Perform data input functions, process real estate information and maintain MLS listings and sales records. Verify information with sales associates to ensure accurate listings. (50-60%)

Provide administrative support: (20-30%)

• Answer phones, monitor hotline, greet visitors and schedule appointments
• Distribute mail, maintain office appearance and order office supplies
• Track sign inventory, prepare packets and maintain office equipment
• Process real estate advertising, submit license applications and charges and manage payments

Maintain sales data, generate reports and prepare routine correspondence. (10-15%)

May process earnest money and maintain and reconcile escrow information. (5-10%)

Maintain and monitor electronic and paper files/records. (5-10%)

May serve as back-up to other office staff. (0-5%)

Perform any additional responsibilities as requested or assigned. (0-5%)

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

High school diploma or equivalent.

Experience:

• 1 year clerical/administrative experience.

Knowledge and Skills:

• Experience with Microsoft Office products. Familiarity with the Internet and e-mail usage. Typing speed of 50 w.p.m.
• Effective oral and written communication skills with an excellent customer-service focus.
• Effective analytical and problem-solving skills
• Ability to prioritize and handle multiple tasks and projects concurrently.
• Excellent organizational skills with a focus on detail; high degree of accuracy.
• Knowledge of real estate, title and/or mortgage business preferred.
• Ability to operate a multiple line telephone console preferred.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.