Real Estate Operations Coordinator

Eclipse Buys Homes; Boston (MA); Hybrid; MXN 274,000 - 392,000; Full time

Job summary

Eclipse Buys Homes is seeking a driven Real Estate Executive Assistant to support leadership and run day-to-day operations for a wholesaling real estate business based remotely in Mexico. You will coordinate schedules, manage communications with sellers, buyers, and partners, and maintain records in the CRM while handling transaction coordination and general operations.

The ideal candidate thrives in a fast-paced, systems-oriented environment, takes ownership, and can juggle multiple projects

Qualifications

• 2+ years of experience in office management, real estate, or a related field.
• Must possess exemplary problem-solving, communication, and time management skills.

Responsibilities

• Manage all transaction coordination and paperwork from contract to closing, ensuring deadlines, documents, and communications are completed accurately and on time.
• Oversee daily business operations by maintaining systems, processes, vendors, office supplies, and administrative functions.
• Manage social media and marketing support, including scheduling content, coordinating campaigns, and maintaining a consistent brand presence across platforms.
• Provide operational support to leadership by tracking projects, solving problems, improving processes, and ensuring key priorities are executed without oversight.

Skills

Office management

Communication

Time management

Tools

CRM software

Job description

We’re hiring a driven and highly organized Real Estate Executive Assistant to support our leadership team and help manage the day-to-day operations of our real estate wholesaling company. In this role, you’ll assist with administrative tasks, coordinate schedules and appointments, manage communications with sellers, buyers, and business partners, and help keep our operations running smoothly. You’ll also maintain accurate records in our CRM, organize important documents, support transaction coordination, and collaborate with our acquisitions, dispositions, and closing teams as needed.

The ideal candidate thrives in a fast-paced, enterprising environment, loves creating systems and processes, and takes ownership of ensuring nothing falls through the cracks. If you're a natural problem solver who enjoys wearing multiple hats, managing projects from start to finish, and helping a growing company scale efficiently, we'd love to meet you. This is an opportunity to become a key leader within a high-performance team that is actively acquiring and selling real estate throughout the Greater Boston area.

Compensation:

$14,560 - $20,800 annually ($7-$10 hourly)

$14,560 - $20,800 annually

Remote Location:

This position is remote in Mexico.

Qualifications

• 2+ years of experience in office management, real estate, or a related field is strongly preferred.
• Must possess exemplary problem-solving, communication, and time management skills.

Responsibilities

• Manage all transaction coordination and paperwork from contract to closing, ensuring deadlines, documents, and communications are completed accurately and on time.
• Oversee daily business operations by maintaining systems, processes, vendors, office supplies, and administrative functions that keep the company running efficiently.
• Manage social media and marketing support, including scheduling content, coordinating campaigns, and maintaining a consistent brand presence across platforms.
• Provide operational support to leadership by tracking projects, solving problems, improving processes, and ensuring key priorities are executed without oversight.