Bilingual Executive Assistant

Your Real Estate Solutions; Houston (TX); A distancia; USD 21.000 - 27.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work from Mexico

Performance bonuses

Descripción de la vacante

Your Real Estate Solutions, a Dallas–Fort Worth real estate investment company, seeks a bilingual Executive Assistant & Operations Coordinator. This remote role supports the owner, owns the CRM, and coordinates Spanish-speaking contractors while managing calendars and communications.

You’ll improve processes and help scale operations in a small, performance-driven team. Requires 3+ years in remote EA/VA roles, fluency in English and Spanish, and experience with Follow Up Boss or similar tools.

Formación

• Native or near-native fluency in English and Spanish, written and spoken.
• 3+ years as remote VA/EA/operations coordinator for US-based real estate or similar business.
• Familiarity with US real estate workflow concepts (WO, lien releases, W-9, COIs).
• Experience with real estate CRMs (Follow Up Boss preferred) and related tools.
• Proven ability to manage calendars, emails, and vendor communications remotely.

Responsabilidades

• Coordinate daily communications with contractors and vendors in English and Spanish via WhatsApp, phone, and email.
• Source and onboard subcontractors; verify references and required docs (W-9, COI, licenses).
• Respond to Spanish inquiries, qualify leads, and schedule appointments.
• Maintain CRM documentation; own follow-up across the pipeline to move deals forward.
• Assist owner with calendar, inbox, expense tracking, and task follow-ups.

Conocimientos

Bilingual English/Spanish

Remote VA experience

Executive support

Follow Up Boss

Google Workspace

Zapier workflows

Contractor management

Herramientas

Follow Up Boss

REI Reply

BatchDialer

CallTools

Google Workspace

Descripción del empleo

About this position

Bilingual Executive Assistant & Operations Coordinator (Real Estate)

Your Real Estate Solutions, operating in Dallas–Fort Worth, is hiring a Bilingual Executive Assistant & Operations Coordinator. This is a remote executive assistant role supporting the owner of an active real estate investment company that buys, renovates, and resells single-family homes throughout the DFW metroplex.

This is one of the most pivotal roles in the business. You will serve as the owner's right hand, working directly with him day to day, and you will own the CRM in its entirety: following up across every stage of the pipeline, setting appointments, and keeping every contact and deal moving so the business hits its goals.

Alongside executive support and the CRM, you will manage Spanish-speaking contractors and vendors on active renovation projects, source and onboard new subcontractors, handle communication with Spanish-speaking sellers, and keep the owner's calendar, inbox, and priorities organized.

This is a dynamic role on a small team that is building its foundation. We are looking for someone comfortable on the phones, who enjoys bringing structure to systems and processes, and wants to make a real impact working hands‑on, directly with the owner. The role will grow as the business does.

This position is suited to an experienced bilingual remote operations professional with prior executive assistant, virtual assistant, or coordinator experience supporting a US‑based real estate investor, property manager, or small construction company. Prior experience with platforms such as Follow Up Boss, BatchDialer, or REI Reply is strongly preferred.

This is a performance‑based role: the more impact you make on the company, the more you are rewarded. Compensation is a base salary of $21,000 to $27,000 USD per year plus upside performance bonuses.

This position is remote in Mexico.

Compensation

$10 - $13 hourly

Compensation is a base salary of $21,000 to $27,000 USD per year plus upside performance bonuses.

Responsibilities

• Coordinate daily communication with active contractors and vendors in both English and Spanish via WhatsApp, telephone, and email. Translate scope changes, change orders, payment status updates, and inspection schedules between field personnel and ownership.

• Source new subcontractors through referrals, online platforms, and direct outreach. Conduct intake calls, verify references, and collect required documentation, including W-9 forms, certificates of insurance, and trade licenses.

• Respond to inbound Spanish‑language seller inquiries within five minutes during business hours. Qualify motivation, timeline, equity position, and property condition. Schedule appointments and deliver pre‑appointment confirmations.

• Conduct outbound calls to warm and cold Spanish‑language lead lists. Maintain accurate CRM documentation in Follow Up Boss throughout the qualifying process. Own follow‑up across the entire CRM, not just seller leads: work every stage of the pipeline by phone, set appointments, and keep all contacts and deals moving so the business hits its goals.

• Serve as the owner's executive assistant: manage his calendar and inbox, prepare documents from templates, track expenses, and follow up on open tasks so nothing falls through the cracks.

• Maintain the master contractor database in Google Sheets. Submit a weekly operations report each Friday by 5:00 PM Central Time covering contractor status, sub onboarding pipeline, lead activity, and administrative items.

• Help set the foundation for how the business runs: build structure, document standard operating procedures, and keep systems organized as the role evolves. Flag inefficiencies and propose process improvements on a quarterly basis.

Qualifications

• Native or near‑native fluency in both English and Spanish, written and spoken, with demonstrated comfort handling inbound and outbound phone calls in both languages. Language proficiency will be assessed live during the interview.

• Three or more years of experience as a remote virtual assistant, operations coordinator, or executive assistant supporting a US‑based real estate, property management, or small construction business. At least one prior role of two or more years.

• Familiarity with US real estate workflow concepts, including scope of work documentation, contractor draws, lien releases, W‑9 collection, certificates of insurance, and change orders.

• Direct experience with at least one real estate CRM platform. Strong preference for Follow Up Boss; REI Reply, BatchDialer, or CallTools also welcomed. Proficiency in Google Workspace required.

• Availability to work 8:00 AM to 5:00 PM Central Time (US), Monday through Friday, with reliable internet of 50 Mbps or higher, backup mobile hotspot, backup power, and a quiet workspace with a professional headset.

• Demonstrated capacity for independent operation and proactive communication. The successful candidate operates without daily supervision, takes ownership of outcomes, and contributes ideas to improve processes.

• Working knowledge of Zapier and the construction of multi‑step automated workflows is a strong plus, but not required.

About Company

We are a Dallas‑Fort Worth real estate investment company on a mission to give homeowners a seamless, stress‑free path forward, no matter what their situation looks like.

We work with real families facing foreclosure, probate, divorce, financial hardship, and situations most companies walk away from. We do not walk away. We find solutions, cash offers, flexible timelines, options for properties with liens, code violations, or complications, and we make sure the family on the other side of the transaction walks away with their dignity and a real outcome.

What makes us different:

• MISSION FIRST

• REAL IMPACT

• SMALL TEAM, FAST DECISIONS

• PERFORMANCE CULTURE

• GROWTH PATH