Real Estate Office Administrative Assistant (Front Desk)

Federal Realty Investment Trust; El Segundo (CA); On-site; USD 58,000 - 70,000; Full time

Job summary

Federal Realty Investment Trust in El Segundo, CA is seeking an Administrative Assistant to provide frontline support and coordinate office operations in a fast-paced, in-office environment. You will assist multiple departments with data entry, contract processing, and vendor invoicing while maintaining excellent customer service.

The role requires at least a high school diploma with 2+ years in office support, strong Microsoft Office skills, and solid communication abilities.

Qualifications

• Must have a high school diploma, some college preferred.
• 2+ years' experience in an office support role.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Demonstrated strong verbal and written communication and interpersonal skills.
• Strong attention to detail and organizational skills.

Responsibilities

• Provide a high level of customer service to the various departments in the El Segundo office.
• Perform general office administrative support functions including data entry, word processing, and report generation.
• Prepare and follow up on contracts and work orders for Development, Leasing, and Operations teams, including contracts, vendor setup forms, and invoicing in Nexus.
• Perform front desk duties including greeting guests.
• Prepare and process expense reports.
• Assist other departments with projects, scheduling meetings and events.
• Order office and kitchen supplies and handle kitchen duties.
• Arrange for service for copier machines and other equipment.
• Handle incoming mail and distribute appropriately.
• Other duties as assigned.

Skills

Administrative support

Customer service

Data entry

Scheduling

Organizational skills

Education

High school diploma

Some college

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Federal Realty Investment Trust in El Segundo, CA is seeking an Administrative Assistant to provide frontline support and coordinate office operations in a fast-paced, in-office environment. You will assist multiple departments with data entry, contract processing, and vendor invoicing while maintaining excellent customer service.

The role requires at least a high school diploma with 2+ years in office support, strong Microsoft Office skills, and solid communication abilities.