Property Operations Coordinator

Federal Realty Investment Trust; Birmingham (AL); On-site; USD 42,000 - 55,000; Full time

Job summary

Federal Realty Investment Trust is seeking an experienced Office Coordinator to provide administrative support to the property operations team. Reporting to the General Manager, this role will assist with tenant relations, workflows, and daily office tasks across the retail properties.

The ideal candidate has strong organizational skills, excellent communication, and proficiency in Microsoft Word, Excel, and Outlook. Experience with JD Edwards or property management software is a plus.

Qualifications

• 4-7 years providing administrative support to a manager or management team.
• Demonstrated attention to detail and solid organizational capabilities.
• Excellent multi-tasking, time management, and problem-solving skills.
• Excellent communication skills, both verbal and written.

Responsibilities

• Assist the General Manager and other property team members on a daily basis to ensure the goals and objectives of the property are achieved, all tenant obligations are met under the terms of the lease, and tenant compliance with site regulations and policies is maintained.
• Assist with the direction and facilitation of merchant requests for facility, janitorial, and security assistance.
• Field tenant, customer, and construction comments and complaints, responding where necessary.
• Responsible for coding of AP invoices and check requests related to the property.
• Enter work orders in the work order (WO) system as requested; audit/close out WOs upon completion.
• Assist in the preparation and review of financial reporting (annual budgets, monthly reporting, quarterly accruals, variances, and expenses).
• Process monthly accruals as directed.
• Coordinate tenant moves (in and out) of leased premises within the property.
• Send out tenant open/close notifications, including temporary closures/openings, and subleases/assignments.
• Generate and distribute tenant notifications as required.
• Schedule the frosting of windows and changing of space locks.
• Work with the General Manager in the preparation of contracts, including the preparation of vendor maintenance forms and change forms as needed, along with scopes and vendor requests for quotes.
• Establish and maintain a professional working relationship with all tenants at the property.
• Establish and maintain the property filing system.
• Assist the General Manager with various projects and duties as assigned.
• Perform other duties as assigned.

Skills

Attention to detail

Time management

Communication skills

Customer service

Team player

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Word

Excel

Outlook

JDE

Property management software

Job description

Federal Realty Investment Trust is seeking an experienced Office Coordinator to provide administrative support to the property operations team. Reporting to the General Manager, this role will assist with tenant relations, workflows, and daily office tasks across the retail properties.

The ideal candidate has strong organizational skills, excellent communication, and proficiency in Microsoft Word, Excel, and Outlook. Experience with JD Edwards or property management software is a plus.