Administrative Assistant

Federal Realty Investment Trust; El Segundo (CA); Vor Ort; USD 58.000 - 70.000; Vollzeit

Zusammenfassung

Federal Realty Investment Trust in El Segundo, CA is seeking an Administrative Assistant to provide frontline support and coordinate office operations in a fast-paced, in-office environment. You will assist multiple departments with data entry, contract processing, and vendor invoicing while maintaining excellent customer service.

The role requires at least a high school diploma with 2+ years in office support, strong Microsoft Office skills, and solid communication abilities.

Qualifikationen

• Must have a high school diploma, some college preferred.
• 2+ years' experience in an office support role.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Demonstrated strong verbal and written communication and interpersonal skills.
• Strong attention to detail and organizational skills.

Aufgaben

• Provide a high level of customer service to the various departments in the El Segundo office.
• Perform general office administrative support functions including data entry, word processing, and report generation.
• Prepare and follow up on contracts and work orders for Development, Leasing, and Operations teams, including contracts, vendor setup forms, and invoicing in Nexus.
• Perform front desk duties including greeting guests.
• Prepare and process expense reports.
• Assist other departments with projects, scheduling meetings and events.
• Order office and kitchen supplies and handle kitchen duties.
• Arrange for service for copier machines and other equipment.
• Handle incoming mail and distribute appropriately.
• Other duties as assigned.

Kenntnisse

Administrative support

Customer service

Data entry

Scheduling

Organizational skills

Ausbildung

High school diploma

Some college

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Jobbeschreibung

Overview

Federal Realty is a proven leader in the ownership, operation, development and redevelopment of premium retail real estate in the country's best markets. We are an innovative and dynamic real estate company that owns and manages a best-in-class portfolio of community shopping centers and mixed-use properties. Federal Realty’s well-respected real estate investment and management team delivers a significant combination of small and large scale, value-add investments that make working at Federal rewarding. While Federal Realty is one of the largest publicly traded real estate investment trusts in the country, as measured by the value of our assets, we're functionally a small company by most standards and we operate that way. Team members with initiative and proven ability get involved in many facets of executing Federal’s business plan.

Federal Realty is seeking an Administrative Assistant to provide administrative support and front desk coverage at our regional office in El Segundo, California. The ideal candidate will possess strong interpersonal and customer service skills, exceptional organizational abilities, and the initiative to work independently in a fast-paced environment.

Responsibilities

• Provide a high level of customer service to the various departments in the El Segundo office


• Perform general office administrative support functions to include: data entry, word processing, and report generation


• Prepare and follow up on contracts and work orders for the Development, Leasing, and Operations teams to include: executing contracts, preparing and reviewing vendor set up forms, and uploading and coding invoices in Nexus


• Perform front desk duties to include welcoming guests


• Prepare and process expense reports


• Assist other departments with special projects, scheduling of meetings, and events


• Order all office and kitchen supplies and with kitchen duties, including restocking of beverage machines and kitchen supplies


• Arrange for service, as needed, including copier machines, etc.


• Handle all incoming mail and distribute appropriately


• Other duties and responsibilities as assigned

Qualifications

• Must have a high school diploma, some college preferred


• 2+ years' experience in an office support role


• Proficiency in Microsoft Word, Excel, and Outlook


• Experience processing expense reports preferred


• Demonstrated strong verbal and written communication and interpersonal skills


• Strong attention to detail


• Excellent organizational and time management skills


• Highly dependable with demonstrated ability to plan and schedule


• Problem solving and basic troubleshooting skills


• Must be comfortable standing and lifting up to 30 pounds


• Working knowledge of office machines including scanners, voicemail systems, and copiers


• Flexibility and the ability to prioritize new tasks as they come in


• Team player who can also work independently

Work Schedule: This is a full-time, in-office position with a schedule of Monday through Friday, 8:00am to 5:00pm.

Salary Range: The typical total cash compensation range for this role is $58,000–$70,000 per year, inclusive of base salary and any applicable bonus. To ensure a fair and competitive offer, we take into account your job-related skills, experience, relevant trainings, and certifications.

Federal Realty Investment Trust is an Equal Opportunity / Aff…

Federal Realty Investment Trust does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Federal Realty Investment Trust and Federal Realty Investment Trust will not be obligated to pay a placement fee.