Office Administrator - Real Estate

Ultimate Staffing

Carlsbad (CA)

On-site

USD 34,440 - 35,817

Full time

14 days+

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Job summary

A leading staffing company is hiring an Office Administrator for a busy real estate office in Carlsbad. The role involves overseeing daily operations, managing customer interactions, and coordinating with various personnel to facilitate smooth workflow in a fast-paced environment.

Qualifications

Must have a high school diploma.
Strong communication and interpersonal skills required.
Prior administrative experience in real estate preferred.

Responsibilities

Manage office operations and ensure smooth functioning.
Handle customer service and client interaction.
Coordinate with real estate staff and manage transactions.

Skills

Strong communication

Problem-solving

Customer service

Time management

Team leadership

Education

High school diploma

Tools

Microsoft Office

Google Suite

Job description

2 days ago Be among the first 25 applicants

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $26.00/hr

Direct message the job poster from Ultimate Staffing

The Office Administrator functions as the administrative and operations contact and support person for a busy Real Estate sales office. This position will interface with all levels of personnel including sales staff, manager, corporate personnel, clients, and vendors. The Office Administrator works as a leader of the team to ensure smooth and efficient operations of the office to enable sales agents to maximize production.

Standard office environment requiring regular interaction with branch based personnel, real estate agents, external clients, and personnel at the Corporate office, branch offices, government buildings and associated meetings.

Job Duties:

LICENSING AND MEMBERSHIP
TRANSACTIONS
TRUST LOG & RECORD KEEPING
ACCOUNTING
FACILITIES MAINTENANCE
MARKETING AND ADVERTISING
CUSTOMER SERVICE / RETENTION
OTHER : Handles various other projects as requested, Attends weekly office sales meeting, Prepares office awards, Attends Office Administrator meetings and trainings as scheduled, Recruiting support and CRM management.

Job Qualifications:

MUST be ok with minor travel to different San Diego offices - reliable transportation
High school diploma required.
Office operations, real estate seminars and training sessions helpful.
Prior real estate, title, or escrow experience in an administrative capacity preferred.
Strong computer skills in Microsoft Office, especially Excel, Word and Outlook. Experience with the Internet, Google, Zipforms and MLS helpful.
Fluent speaking, reading and writing in English language - Strong communication and interpersonal skills.
Strong ability to prioritize duties and solve problems.
Must arrive to work and all business meetings on time - Able to work independently without daily supervision
Friendly, outgoing manner - enthusiastic, always communicates with a smile.
Professional - maintains a positive, poised manner. Respectful of others.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level