Real Estate Legal Assistant

Talent Acquisition LLC; Phoenix (AZ); On-site; USD 42,000 - 65,000; Full time

Job summary

A leading national law firm in Phoenix is seeking an experienced Real Estate Legal Assistant to support its Commercial Real Estate Practice Group. The role covers document preparation, transaction coordination, billing, calendar management, and client support.

Ideal candidates will have 2–5 years of Commercial Real Estate or transactional legal experience, strong organizational and multitasking skills, and the ability to balance multiple priorities in a fast-paced environment.

Qualifications

• 2–5 years of Commercial Real Estate or Transactional Legal Assistant experience preferred.
• Previous law firm experience required.
• Strong document preparation, proofreading, and formatting skills.
• Proficiency in Microsoft Office and Adobe Acrobat Professional.
• Experience with document management systems; Aderant and FileSite a plus.
• Excellent organizational, communication, and multitasking skills.
• Strong attention to detail and ability to support multiple attorneys.
• Proactive, professional, and team-oriented with flexibility for overtime.
• Must be available to work onsite 5 days per week in Phoenix.

Responsibilities

• Prepare, proofread, and finalize real estate documents, including contracts, leases, deeds, amendments, and closing materials.
• Support attorneys throughout transactions, including closings and post-closing activities.
• Prepare closing binders and maintain transaction records and electronic files.
• Assist with new matter intake, conflict checks, time entry, and billing.
• Manage attorney calendars, meetings, travel, and deadlines.
• Coordinate document processing and communicate with clients and internal teams.
• Provide general administrative and client service support.

Skills

Real estate/transactional experience

Strong organizational skills

Multitasking

Attention to detail

Client service

Tools

Microsoft Office

Adobe Acrobat Pro

Aderant

FileSite

Job description

A leading national law firm is seeking an experienced Real Estate Legal Assistant to support its Commercial Real Estate Practice Group in Phoenix. This role involves document preparation, transaction coordination, billing, calendar management, and client support.

The ideal candidate will have commercial real estate or transactional law experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Prepare, proofread, and finalize real estate documents, including contracts, leases, deeds, amendments, and closing materials.
• Support attorneys throughout transactions, including closings and post-closing activities.
• Prepare closing binders and maintain transaction records and electronic files.
• Assist with new matter intake, conflict checks, time entry, and billing.
• Manage attorney calendars, meetings, travel, and deadlines.
• Coordinate document processing and communicate with clients and internal teams.
• Provide general administrative and client service support.

Requirements

• 2–5 years of Commercial Real Estate or Transactional Legal Assistant experience preferred.
• Previous law firm experience required.
• Strong document preparation, proofreading, and formatting skills.
• Proficiency in Microsoft Office and Adobe Acrobat Professional.
• Experience with document management systems; Aderant and FileSite a plus.
• Excellent organizational, communication, and multitasking skills.
• Strong attention to detail and ability to support multiple attorneys.
• Proactive, professional, and team-oriented with flexibility for overtime.
• Must be available to work onsite 5 days per week in Phoenix.