Legal Assistant - Real Estate

Quarles & Brady LLP; Phoenix (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

A law firm in Phoenix is looking for a Legal Assistant to join their Real Estate Group. The ideal candidate will assist attorneys with legal document preparation, maintain client relationships, and manage schedules. Candidates should have 2-5 years of experience in Commercial Real Estate law and possess strong organizational and communication skills. The role requires detail-oriented individuals who can manage multiple tasks in a fast-paced environment.

Qualifications

• 2-5 years of experience in Commercial Real Estate/Transactional law preferred.
• Proactive, flexible, and a team player.
• Detail oriented with excellent grammar and spelling skills.

Responsibilities

• Assist attorneys with preparing and finalizing legal documents.
• Maintain confidential information and legal documents.
• Manage attorney's calendars and schedule meetings.

Skills

Resourcefulness

Initiative

Communication

Client services

Organizational skills

Attention to detail

Tools

MS Word

Excel

PowerPoint

Outlook

Adobe Professional

Aderant

FileSite

Job description

We are seeking an enthusiastic professional Legal Assistant to join our Real Estate Group. The right candidate should demonstrate resourcefulness and initiative, a desire to forge powerful relationships, hone their skills, and deliver excellent work to advance their career at Quarles & Brady.

Responsibilities:

• Assist attorneys in preparing, proofreading, revising, and finalizing legal documents including contracts, deeds, amendments, leases, letter of intent, term sheets and closing instructions. Prepare closing binders for completed real estate transactions.
• Copies, distributes, sends (electronically and/or via mail, courier, or express service), file, and otherwise handle completed work.
• Maintain confidential information, files, records, legal documents, and reports.
• Submit intake and conflict checks, process time entry, and client billing.
• Maintain attorney's calendars, schedule travel, appointments, meetings, and conferences.
• Support attorneys in connection with all aspects of client relationships and business development.
• Other duties as assigned.

Qualifications:

• Minimum of 2-5 years with Commercial Real Estate/Transactional law experience preferred.
• Possess a positive attitude, be proactive, flexible, and a team player.
• Strong knowledge of MS Word, Excel, PowerPoint, Outlook, and Adobe Professional.
• Skilled with use of electronic document management systems.
• Possess strong organizational, communication, and client services abilities.
• Detail oriented with excellent grammar and spelling skills.
• Ability to prioritize needs based on urgency, multi-task, and work in a fast-paced team-orientated environment.
• Ability to work overtime, when needed.
• Aderant and FileSite experience a plus.

Quarles is an equal opportunity employer.