Legal Assistant

CB Partners, LLC; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Salary $60k-$90k

Paid time off

401(k) with employer match and profit

Medical, dental, and vision insurance

HSA & FSA

Job summary

CB Partners, LLC is seeking an experienced Legal Assistant to support attorneys and paralegals in a fast-paced, team-oriented environment in Phoenix, AZ. You will manage documentation, calendars, billing coordination, and general administrative functions while ensuring high-quality client service.

The ideal candidate has 4+ years of legal assistant experience, strong knowledge of legal terminology and processes, and proficiency with Microsoft Office and e-filing systems.

Qualifications

• 4+ years of experience as a legal assistant, practice assistant, or legal secretary.
• Must be able to commute to office in Phoenix, AZ.
• Experience supporting multiple attorneys preferred.
• Proficiency in Microsoft Office and legal software (document management, time entry, e-filing systems).
• Excellent written and verbal communication skills.
• Highly organized with strong calendaring and file management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Ability to work both independently and collaboratively.
• Salary range $60k - $90K depending on experience.

Responsibilities

• Prepare, format, and proofread legal documents, correspondence, and memoranda
• Assist with document revisions, redlining, and e-filing as needed
• Manage incoming and outgoing mail, including coordinating specialized deliveries
• Maintain and coordinate attorney calendars, including meetings, deadlines, and client commitments
• Organize and maintain electronic and physical files in accordance with firm policies
• Enter and manage attorney time entries, expense reports, and billing coordination
• Prepare new matter documentation and support onboarding of new cases
• Screen calls, manage communications, and greet clients professionally
• Coordinate travel arrangements, meeting logistics, and conference room scheduling
• Provide proactive administrative support by anticipating attorney needs and managing priorities
• Offer backup support to other team members and office functions as needed

Skills

Legal terminology

Communication skills

Calendar management

Attention to detail

Tools

Document management software

Time entry systems

E-filing systems

Job description

Our client, a well-established and highly respected law firm, is seeking an experienced Legal Assistant to support attorneys and paralegals in a fast-paced, team-oriented environment. This role is ideal for a detail-oriented professional who thrives in a collaborative legal setting and enjoys supporting multiple stakeholders.

The Legal Assistant provides administrative and legal support to a group of attorneys, ensuring efficient day-to-day operations and high-quality client service. This role involves managing documentation, calendars, billing coordination, and general administrative functions, while maintaining accuracy and professionalism at all times.

Key Responsibilities

• Prepare, format, and proofread legal documents, correspondence, and memoranda
• Assist with document revisions, redlining, and e-filing as needed
• Manage incoming and outgoing mail, including coordinating specialized deliveries
• Maintain and coordinate attorney calendars, including meetings, deadlines, and client commitments
• Organize and maintain electronic and physical files in accordance with firm policies
• Enter and manage attorney time entries, expense reports, and billing coordination
• Prepare new matter documentation and support onboarding of new cases
• Screen calls, manage communications, and greet clients professionally
• Coordinate travel arrangements, meeting logistics, and conference room scheduling
• Provide proactive administrative support by anticipating attorney needs and managing priorities
• Offer backup support to other team members and office functions as needed

Qualifications

• 4+ years of experience as a legal assistant, practice assistant, or legal secretary
• Must be able to commute to office in Phoenix, AZ.
• Experience supporting multiple attorneys preferred
• Strong knowledge of legal terminology, documents, and processes
• Proficiency in Microsoft Office and legal software (document management, time entry, e-filing systems)
• Excellent written and verbal communication skills
• Highly organized with strong calendaring and file management skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Ability to work both independently and collaboratively
• Salary range $60k - $90K depending on experience
• Paid time off and paid holidays
• 401(k) with employer match and profit sharing
• Medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA)