Real Estate Closing Coordinator - Smooth Closings

Downtown Boulder Partnership; Hooksett (NH); On-site; USD 42,000 - 64,000; Full time

Job summary

RachNH Realty Group in Hooksett, NH is seeking a Real Estate Transaction Coordinator eager to learn and grow with us. You will act as liaison among agents, clients, attorneys, and lenders to manage closing tasks and ensure deadlines and contingencies are met.

You will maintain compliant files, summarize contract terms, and communicate daily with the lead agent and client. A real estate license is preferred but training is provided.

Qualifications

• Previous experience in real estate, property management, or related fields.
• Familiarity with real estate contracts and leases.
• Excellent at building rapport.
• Exceptional written and verbal communication skills.
• Great with technology: Email, Google Drive, Google Docs, Google Sheets, MLS.
• Strong written and verbal communication skills.
• Exceptional organizational skills.
• Exceptional prioritization.
• Exceptional attention to detail.
• Comfortable making phone calls.
• Real estate license (preferred, but will train).
• People-oriented.
• Learning-based.
• Willing to learn scripts and dialogues.
• High school graduate.

Responsibilities

• Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale, and effectively manage the administrative tasks involved in closing a sale.
• Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released.
• Maintain accurate and compliant files for all transactions.
• Create a file for all transactions.
• Understand the contracts in order to summarize all important terms, conditions, and contingency dates.
• Communicate with the lead agent on the file daily throughout the transaction, including all important dates, missing documents, calendar reminders, file compliance status, weekly check-ins, etc.
• Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing process.
• Establish relationships with all third parties, including lenders, inspectors, appraisers, and all agents, in order to ensure a smooth closing process and share relevant information.
• Draft any addenda needed along the way and keep a record of them on file, and ensure they are shared with relevant parties.
• Be the first point of contact/resource for all questions that arise throughout the closing process from agents (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.).
• Stay in good communication with the agent if any issues arise that need to be handled or negotiated.
• Coordinate closing date, time, and location, and notify all parties.
• Notify client about utility accounts to set up/cancel.
• Draft a commission statement for our listings and verify commissions for our buyer‑side transactions prior to closing (along with utility and other prorations).
• Put together the closing file for the agent, including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closing.
• Close out the file after the closing, including changing the MLS status to closed for our listings, double‑checking the file, making electronic copies, and processing commissions.
• Follow up with clients after the sale to check in and request a review and/or a referral.
• Grow the team’s client reviews on all primary platforms.
• Help coordinate client events throughout the year.
• Be a team player, willing to help out other team members in a pinch.

Skills

Communication

Phone calls

Organization

Attention to detail

People-oriented

Learning mindset

Rapport building

Real estate knowledge

Prioritization

Education

High school diploma

Real estate license (preferred)

Tools

MLS

Google Drive

Google Docs

Google Sheets

Email

Job description

RachNH Realty Group in Hooksett, NH is seeking a Real Estate Transaction Coordinator eager to learn and grow with us. You will act as liaison among agents, clients, attorneys, and lenders to manage closing tasks and ensure deadlines and contingencies are met.

You will maintain compliant files, summarize contract terms, and communicate daily with the lead agent and client. A real estate license is preferred but training is provided.