Real Estate Assistant

Frey Consulting Group; Tallahassee (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid vacation

Paid holidays

Health insurance options

Retirement plan options

Training and professional development

Job summary

Picht & Sons is seeking a Real Estate Assistant to keep the daily details of our real estate business organized. Morning tasks may include preparing paperwork for a new listing, while afternoons are spent coordinating showings, inspections, or closing documents.

You will support agents with listings, calendars, and communications with buyers, sellers, lenders, and title companies. A Florida real estate license is a plus but not required for admin duties.

Qualifications

• Previous experience in real estate, property management, an administrative office, or a similar environment is preferred.
• Someone organized enough to keep several transactions moving without mixing up the details.
• Clear and professional communication by phone and email.
• Comfortable working with documents, calendars, spreadsheets, and real estate software.
• Good follow-through and the confidence to ask questions when something doesn't look right.
• Knowledge of the Tallahassee real estate market is helpful.
• A Florida real estate license is a plus but not required for administrative duties that do not require licensure.
• Competitive salary based on experience.
• Paid vacation and personal time.
• Paid company holidays.
• Health insurance options.
• Retirement plan options.
• Training and professional development.
• Exposure to both real estate sales and property management.
• Opportunity to move into transaction coordination, property management, leasing, or other real estate positions as experience grows.

Responsibilities

• Assist agents with new listings, property information, photos, documents, and marketing materials.
• Schedule property showings, inspections, appointments, and closing-related activities.
• Keep transaction files organized from listing or offer through closing.
• Communicate with buyers, sellers, agents, lenders, inspectors, title companies, and other parties when information or documents are needed.
• Prepare routine real estate forms and correspondence for agent review.
• Update property listings and ensure pricing, availability, and property details Stay accurate.
• Follow up on signatures, inspection reports, disclosures, and other outstanding paperwork.
• Help agents stay on top of important transaction dates and deadlines.
• Answer calls and inquiries and ensure messages reach the right person.
• Provide general office support for real estate or property management teams.

Skills

Organizational skills

Clear communication

Attention to detail

Real estate software

Education

Florida real estate license (optional)

Tools

Real estate software

Calendar management

Excel/Sheets

Job description

Picht & Sons is looking for a Real Estate Assistant who can help keep the everyday details of our real estate business organized. This isn't a position where you'll spend the entire day doing the same administrative task. One morning may involve preparing paperwork for a new listing, while the afternoon could be spent coordinating a showing, checking on an inspection, or following up on documents needed for a closing.

We need someone dependable who notices what's missing and takes care of it before it slows down a transaction.

Day-to-Day Work

• Assist agents with new listings, property information, photos, documents, and marketing materials.
• Schedule property showings, inspections, appointments, and closing-related activities.
• Keep transaction files organized from listing or offer through closing.
• Communicate with buyers, sellers, agents, lenders, inspectors, title companies, and other parties when information or documents are needed.
• Prepare routine real estate forms and correspondence for agent review.
• Update property listings and make sure information such as pricing, availability, and property details stays accurate.
• Follow up on signatures, inspection reports, disclosures, and other outstanding paperwork.
• Help agents stay on top of important transaction dates and deadlines.
• Answer calls and inquiries and make sure messages reach the right person.
• Provide general office support when the real estate or property management team needs an extra hand.

What We're Looking For

• Previous experience in real estate, property management, an administrative office, or a similar environment is preferred.
• Someone organized enough to keep several transactions moving without mixing up the details.
• Clear and professional communication by phone and email.
• Comfortable working with documents, calendars, spreadsheets, and real estate software.
• Good follow-through and the confidence to ask questions when something doesn't look right.
• Knowledge of the Tallahassee real estate market is helpful.
• A Florida real estate license is a plus but not required for administrative duties that do not require licensure.
• Competitive salary based on experience.
• Paid vacation and personal time.
• Paid company holidays.
• Health insurance options.
• Retirement plan options.
• Training and professional development.
• Exposure to both real estate sales and property management.
• Opportunity to move into transaction coordination, property management, leasing, or other real estate positions as experience grows.