Real Estate Assistant

eXp Commercial; Plano (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

A commercial real estate firm in Texas is seeking an experienced Administrative Assistant who will coordinate correspondence, create marketing materials, and manage various administrative tasks. The ideal candidate will have over 3 years of experience, strong skills in Microsoft Office, and the ability to maintain confidentiality while supporting multiple projects. This role requires excellent organizational and communication skills, reflecting a focus on client needs and positive team dynamics.

Qualifications

• Minimum of 3 years of experience as an administrative assistant, preferably in commercial real estate.
• Ability to manage multiple projects accurately and meet deadlines.
• Strong work ethic and positive attitude.

Responsibilities

• Coordinate and produce correspondence and proposals.
• Prepare property research using CoStar.
• Create and prepare materials for client meetings.

Skills

Microsoft Office

Communication skills

Organizational skills

Project management

Confidentiality

Job description

QUALIFICATIONS

• Minimum of 3 years of experience as an administrative assistant; experience with a commercial real estate firm is required.
• Extensive familiarity with Microsoft Office programs, including:
• Excellent communication, composition, and organizational skills
• Strong work ethic, positive attitude, and good judgement
• Dedicated team player with a strong focus on client needs
• Ability to manage multiple projects accurately, effectively, and within required deadlines
• Ability to exercise discretion and maintain confidentiality
• Office Hours: 8:00 am – 5:00 pm, Monday – Friday

RESPONSIBILITIES

• Coordinate and produce correspondence, proposals, spreadsheets, presentations, commission agreements, etc.
• Prepare property research and market searches using CoStar, central appraisal districts, etc.
• Create and prepare materials for client meetings, to include:
  • market survey books – create, print, and bind
  • market tour books – create, print, and bind
  • proposal summary books - create, print, and bind
  • placemats – create and print
• Review and prepare commission agreements, leases, purchase and sale agreements, lease abstracts, and financial analysis
• Prepare closing books – create, print, and bind
• Create and maintain client files
• Maintain calendaring and scheduling through Outlook
• Schedule market tours with respective listing brokers through Outlook calendar invites
• Prepare commission invoices; submit invoices and W9 on closed transactions
• Enter critical lease dates and purchase/sale dates via calendar appointment in Outlook and copy all parties of the transaction on the calendar invite
• Enter closed transaction details (rent schedule, lease commence/expire, options, etc.) into client Outlook Contacts
• Prepare expense reports
• Perform other team administrative duties