Real Estate Administrative Assistant

InsideOut; United States; Remote; USD 42,000 - 64,000; Full time

Job summary

InsideOut is seeking a Real Estate Administrative Assistant in the United States. The role focuses on REO and probate workflows, maintaining property records, coordinating inspections, and supporting brokers with documentation and client portals.

You will manage registrations with banks, monitor licenses and insurance, and help document SOPs for future scalability. Fluency in English and Spanish is required to communicate across stakeholders and clients.

Qualifications

• Direct experience with REO properties, foreclosure processes, BPOs, or asset management workflows.
• Fluent written and spoken English and Spanish.
• Strong organizational skills, attention to detail with compliance/documentation, and ability to manage deadlines.
• Comfortable using email, online property portals, and digital document management systems.
• Experience supporting probate real estate transactions or estate-related property sales.
• Experience coordinating inspections, vendor activities, or real estate administrative operations.
• Highly proactive, resourceful, detail-oriented, and process-driven.
• Strong sense of urgency, accountability, and adaptability to changing priorities.

Responsibilities

• Administrative & documentation support for REO/probate transactions and BPO prep.
• Maintain property records, submit photos/reports via client portals.
• Client registration and profile management with banks and asset managers.
• Track licenses, insurance, and compliance requirements.
• Coordinate inspections, vendor activities, and report uploads.
• Manage email and stakeholder communications, including earnest money instructions.
• Document internal workflows and develop SOPs for scalability.
• Organize probate lead information and assist follow-up communications.

Skills

REO experience

Bilingual English/Spanish

Organization & detail

Tech readiness

Probate experience

Inspection coordination

Proactive mindset

Urgency & accountability

Tools

Email platforms

Property portals

Document management systems

Job description

Are you an organized, detail-oriented real estate professional ready to specialize in REO and probate properties? We are seeking a proactive Bilingual Real Estate Administrative Assistant to serve as the operational backbone for a high-performing real estate broker!

Job Details at a Glance

• Job ID: BRATIA1R
• Employment Type: Full-Time

About the Client

Our client is a highly experienced real estate professional specializing in helping banks, asset managers, attorneys, and families navigate complex REO (Real Estate Owned), foreclosure, and probate property sales. Beyond traditional sales, the business handles property oversight, maintenance coordination, inspection management, and probate support services.

About the Role

As the Real Estate Administrative Assistant, you will serve as the operational backbone of the business, managing administrative processes, property-related workflows, documentation, and communications. You will ensure transactions, inspections, registrations, and compliance requirements stay on track while helping document and improve internal SOPs for future scalability.

• Administrative & Documentation Support: Support REO/probate transactions, assist in preparing Broker Price Opinions (BPOs), maintain property records, and submit photos/reports via client portals.
• Client Registration & Profile Management: Maintain registrations with banks, asset managers, and client platforms; track licenses, insurance, and compliance requirements.
• Property Coordination & Task Tracking: Monitor inspection schedules/deadlines, coordinate with vendors, upload reports, and elevate maintenance or damage concerns promptly.
• Email & Communication Management: Prioritize incoming emails, monitor time-sensitive updates, coordinate with stakeholders, and assist with earnest money instructions.
• Process Documentation & SOP Development: Document internal workflows and operational procedures to create structured process guides and increase efficiency.
• Probate Lead Support & Business Development: Organize probate lead information, maintain estate/attorney records, and assist with follow-up communications.

Qualifications & Skills

• REO Experience: Direct experience with REO properties, foreclosure processes, BPOs, or asset management workflows.
• Bilingual Communication: Fluent written and spoken English and Spanish skills.
• Organization & Detail: Strong organizational skills, sharp attention to detail with compliance/documentation, and the ability to manage multiple deadlines independently.
• Tech Readiness: Comfortable using email, online property portals, and digital document management systems.
• Experience supporting probate real estate transactions or estate-related property sales.
• Previous experience coordinating inspections, vendor activities, or general real estate administrative operations.
• Highly proactive, resourceful, detail-oriented, and process-driven.
• Strong sense of urgency, accountability, and adaptability to changing priorities.

C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.