Real Estate Administrative Assistant

AimHire

Greenwood Village (CO)

On-site

USD 34,440 - 41,328

Full time

14 days+

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Job summary

A leading company in the real estate industry is seeking a Real Estate Administrative Assistant to manage property listings and ensure compliance with MLS guidelines. The ideal candidate will possess strong organizational skills and relevant real estate support experience. This contract position offers an excellent opportunity to grow in a busy environment alongside an experienced team.

Qualifications

2+ years of experience in real estate support, preferably with MLS experience.
Strong knowledge of MLS platforms (e.g., REcolorado, CRMLS).
Experience in a high-volume real estate environment.

Responsibilities

Prepare and input property listings into MLS and company website.
Coordinate with agents for listing materials.
Monitor listing timelines and statuses.

Skills

Organizational skills

Time-management skills

Communication skills

Attention to detail

Technical skills

Tools

MLS platforms

CRM systems

Job description

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This range is provided by AimHire. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $30.00/hr

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This is a contract role with a strong possibility of going permanent.

Role Day-to-Day Description:

Prepare and input property listings into the MLS, company website, and other syndication platforms.
Ensure all listings meet MLS rules and guidelines, including photo and document requirements.
Coordinate with agents, photographers, and marketing teams to gather listing materials (photos, property descriptions, disclosures, etc.).
Monitor listing timelines and status updates (e.g., active, pending, sold), ensuring real-time accuracy.
Maintain listing records, file documentation, and client communications in CRM and MLS systems.
Act as a point of contact for agents and clients for listing-related updates or corrections.
Track and report listing performance metrics and syndication accuracy.
Stay informed about MLS rules and changes and ensure company compliance.

Must Haves/ Requirements:

2+ years of experience in a real estate support, preferably with MLS listing experience.
Strong knowledge of MLS platforms (e.g., REcolorado, CRMLS, Bright MLS, etc.).
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
High attention to detail and accuracy under tight deadlines.
Experience working in a high-volume real estate environment.
Familiarity with compliance regulations related to MLS and real estate marketing.
Knowledge of real estate transaction processes and paperwork.
Understanding of real estate terms and new construction process
Cannot have an active Real Estate license
Strong administrative and technical skills

AimHire is an equal opportunity employer.

Seniority level