Office Manager

Real Estate Personnel, Inc.

Denver (CO)

On-site

USD 60,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A Colorado-based commercial real estate management firm is seeking an Executive Administrative Assistant to support the Director of Operations. This role requires exceptional administrative skills, a proactive mindset, and the ability to work independently while collaborating with a team. The position offers a competitive salary range and the opportunity to be part of a forward-thinking team.

Qualifications

Minimum 5 years of executive or high-level administrative support experience.
Proficiency in Microsoft Office Suite, with advanced Excel skills preferred.
Strong written and verbal communication skills.

Responsibilities

Provide high-level administrative support to the Director of Operations.
Manage calendars, coordinate meetings, and schedule appointments.
Prepare, format, and proofread documents using Microsoft Office.

Skills

Attention to detail

Written communication

Verbal communication

Proactive mindset

Organizational skills

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Job description

2 days ago Be among the first 25 applicants

This range is provided by Real Estate Personnel, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

Are you an organized, detail-oriented professional who thrives in a dynamic environment? Our Colorado-based commercial real estate management firm is seeking an Executive Administrative Assistant to support the Director of Operations and the Property Management (Operations) Department. This role is perfect for someone with exceptional administrative skills, a proactive mindset, and the ability to work independently while collaborating with a team.

What You'll Do

Provide high-level administrative support to the Director of Operations and property management team.
Manage calendars, coordinate meetings, and schedule appointments efficiently.
Prepare, format, and proofread documents (correspondence, reports, spreadsheets, presentations) using Microsoft Word, Excel, and Outlook.
Create and annotate documents/maps with Adobe Acrobat Pro (preferred).
Process tenant service requests and work orders with accuracy and urgency.
Maintain and organize tenant, vendor, and building-specific records.
Support tenant onboarding/offboarding, including key distribution and system updates.
Liaise with tenants, vendors, and internal teams to ensure responsive communication.
Conduct property tours and inspections as needed.
Assist with office operations such as guest reception, mail handling, and supply stocking.
Monitor team communication threads during business hours via a company-provided or reimbursed phone.

What our client is Looking For

Minimum 5 years of executive or high-level administrative support experience (ideally in commercial real estate or property management).
Proficiency in Microsoft Office Suite, with advanced Excel skills preferred.
Adobe Acrobat Pro experience is a plus.
Strong written and verbal communication skills.
Exceptional attention to detail and follow-through.
Self-motivated, resourceful, and able to work independently.
Ability to manage multiple priorities professionally and accurately.
Professional demeanor and a collaborative work ethic.
Willingness to adjust responsibilities or work overtime based on business needs.
Successful completion of background and credit checks.
Business casual attire required.

Why Join Our client?

You’ll be part of a forward-thinking commercial real estate management team where your expertise and commitment to excellence will be valued and rewarded.

Please note that Compensation and Benefits are set by our clients and REP cannot be held responsible for any changes in benefits or final compensation offered for a position.

Seniority level