Administrative Coordinator

Realty Professionals, Bloomington; Bloomington (IN); On-site; USD 23,419 - 27,552; Full time

Benefits offered by this job

Paid time off

Job summary

A real estate brokerage in Bloomington, IN, is seeking an entry-level Administrative Support professional to join their team full-time. In this role, you will provide comprehensive administrative support, manage scheduling, and serve as the main point of contact for communications. Candidates should have at least two years of office experience and proficiency in Microsoft Office. A strong customer-centric approach and attention to detail are essential. This position offers competitive pay and opportunities for growth within the real estate industry.

Qualifications

• Minimum of two years of experience in an office environment.
• Strong communication skills, both written and verbal.
• Experience with contract management is preferred.

Responsibilities

• Provide comprehensive administrative support for daily operations.
• Manage scheduling and calendar coordination for the Broker.
• Serve as the primary point of contact for client communications.

Skills

Strong organizational skills

Proficiency in Microsoft Office Suite

Strong communication skills

Attention to detail

Ability to adapt quickly

Experience in marketing

Education

Relevant education may substitute for required experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Google Calendar

Job description

3 days ago Be among the first 25 applicants

Realty Professionals, Bloomington provided pay range

This range is provided by Realty Professionals, Bloomington. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$17.00/hr - $20.00/hr

Direct message the job poster from Realty Professionals, Bloomington

We are Bloomington’s Realty Professionals!

Job Overview

A dynamic Real Estate Broker is seeking a dedicated Administrative Support professional to join their team. The position is full‑time, in‑person, and based in Bloomington, IN, with working hours from 8:30 am to 5:30 pm on weekdays. This role involves supporting both real‑estate brokerage and development activities. The ideal candidate will have a positive attitude, keen attention to detail, and a strong desire to learn and grow within the real‑estate industry.

Key Responsibilities:

• Provide comprehensive administrative support for the day‑to‑day operations of the real‑estate brokerage and development activities.
• Manage scheduling and calendar coordination for the Broker, including appointments, client meetings, and property viewings.
• Serve as the primary point of contact for client communications, both through phone and email, ensuring professionalism and a high standard of service.
• Assist with contract preparation, review, and management, ensuring all documentation is accurate, complete, and submitted in a timely manner.
• Coordinate and support the transaction process, from listing to closing, by maintaining organized files and tracking important deadlines.
• Handle the organization and maintenance of office systems, including filing, record‑keeping, and supply management.
• Assist with some marketing efforts, including drafting and sending out client communications and broadcasts, and managing property listings on relevant platforms.
• Ensure compliance with local real‑estate regulations and brokerage policies.
• Perform other office tasks and administrative duties as needed, prioritizing and multitasking effectively to meet deadlines.

Required Qualifications:

• Minimum of two years of experience in an office environment, demonstrating the ability to manage multiple tasks and deadlines efficiently. Relevant education may substitute for required experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and experience with internet‑based systems such as Google Calendar and project management tools.
• Strong organizational skills, attention to detail, and the ability to adapt quickly to changing priorities.
• Experience in marketing and social media management is a plus.
• Strong communication skills, both written and verbal, with a customer‑centric approach.
• Experience with contract management and familiarity with real‑estate‑specific documentation is referred to, but not required.

Job Type: Full‑time

• Paid time off

Experience:

• Office: 2 years (Preferred)

Ability to Commute:

• Bloomington, IN (Required)

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative

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