Rail Operations Admin Pro — Training & Growth

Colonial Group; Kankakee, Northern (IL, KY); Hybrid; USD 22,000 - 30,000; Full time

Job summary

PSC Group is hiring a temporary Administrative Assistant in Illinois. The ideal candidate is detail-oriented with strong computer skills and will handle paperwork for rail traffic and other administrative tasks.

You will provide support to site employees and leadership, manage communications, coordinate meetings, prepare reports, and maintain filing systems. Fluency in English, proficiency in MS Office, and reliable on-site attendance are required.

Qualifications

• Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Strong communication and organizational skills.
• Ability to multitask and meet deadlines on a consistent basis.
• Maintain high level of confidentiality and professionalism.
• May require a valid Driver's License and/or a valid TWIC card, depending on work location.
• 18 years or older and legally able to work in the U.S.
• Pass a drug screen, physical, and background check.
• Wear all required PPE without restriction and pass any required medical exams.
• Speak, write, read fluent English.
• Regular on-site attendance and punctuality is required.
• Previous military experience and proven ability to follow procedures is a plus.

Responsibilities

• Provide administrative support to site employees and leadership
• Manage incoming communications including phone calls, visitors, and mail
• Coordinate meetings, including scheduling rooms, ordering supplies, preparing materials, and arranging visitor access
• Prepare reports and maintain accurate electronic and physical filing systems
• Assist with expense tracking, receipt collection, and report preparation
• Order office supplies and support general administrative and operational needs
• Troubleshoot basic office equipment issues and support Microsoft Office applications (Excel, Outlook, Word, PowerPoint)
• Support travel arrangements, errands, and other administrative tasks as needed
• Communicate effectively with team members while maintaining confidentiality and professionalism
• Track assigned tasks, meet deadlines, and support changing site priorities
• Maintain a safe, organized, and team-oriented work environment in alignment with company standards
• Complete additional duties as assigned

Skills

Detail oriented

Strong computer skills

Communication

Organizational skills

Multitasking

Confidentiality

Fluent English

On-site attendance

Military experience (plus)

Drug screening

Tools

Microsoft Office

Job description

PSC Group is hiring a temporary Administrative Assistant in Illinois. The ideal candidate is detail-oriented with strong computer skills and will handle paperwork for rail traffic and other administrative tasks.

You will provide support to site employees and leadership, manage communications, coordinate meetings, prepare reports, and maintain filing systems. Fluency in English, proficiency in MS Office, and reliable on-site attendance are required.