Industrial Administrative Assistant (Temp)

Petroleum Service Corporation; Kankakee (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

PSC Group is hiring a temporary Industrial Administrative Assistant to support site employees and leadership with a range of clerical tasks. The role emphasizes accuracy in paperwork processing for rail traffic, organizing communications, and coordinating meetings.

The ideal candidate will be detail-oriented, proficient in Microsoft Office, and able to multitask while maintaining confidentiality. On-site work, adherence to safety standards, and timely completion of duties are essential.

Qualifications

• Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Strong communication and organizational skills.
• Ability to multitask and meet deadlines consistently.
• Maintain confidentiality and professionalism.
• May require a valid Driver's License and/or TWIC card depending on location.
• 18 years or older and legally able to work in the U.S.
• Pass a drug screen, physical, and background check.
• Speak, write, read fluent English.
• Regular on-site attendance is required.
• Military experience is a plus.

Responsibilities

• Provide administrative support to site employees and leadership.
• Manage incoming communications including phone calls, visitors, and mail.
• Coordinate meetings, schedule rooms, order supplies, and arrange access.
• Prepare reports and maintain filing systems (electronic and physical).
• Assist with expense tracking, receipts, and report preparation.
• Order office supplies and support general administrative needs.
• Troubleshoot basic office equipment and support Office applications.
• Support travel arrangements and other administrative tasks.
• Communicate effectively while maintaining confidentiality.
• Track tasks, meet deadlines, and adapt to changing priorities.
• Maintain a safe, organized, team-oriented work environment.

Skills

Microsoft Office

Communication

Organization

Multitasking

Confidentiality

On-site attendance

Driver's License

TWIC card

Fluent English

Background check

Tools

Microsoft Office Suite

Job description

Industrial Administrative Assistant

PSC Group is hiring a temporary Administrative Assistant. The ideal candidate is detail-oriented with strong computer skills, responsible for processing paperwork for all rail traffic and other administrative tasks. We value our employees as our #1 asset and provide training, safety, and growth opportunities. Join us and thrive with PSC!

Job Duties & Responsibilities:

• Provide administrative support to site employees and leadership
• Manage incoming communications including phone calls, visitors, and mail
• Coordinate meetings, including scheduling rooms, ordering supplies, preparing materials, and arranging visitor access
• Prepare reports and maintain accurate electronic and physical filing systems
• Assist with expense tracking, receipt collection, and report preparation
• Order office supplies and support general administrative and operational needs
• Troubleshoot basic office equipment issues and support Microsoft Office applications (Excel, Outlook, Word, PowerPoint)
• Support travel arrangements, errands, and other administrative tasks as needed
• Communicate effectively with team members while maintaining confidentiality and professionalism
• Track assigned tasks, meet deadlines, and support changing site priorities
• Maintain a safe, organized, and team-oriented work environment in alignment with company standards
• Complete additional duties as assigned

Job Qualifications:

• Proficient in Microsoft Office (Excel, Outlook, Word and PowerPoint)
• Strong communication and organizational skills
• Ability to multitask and meet deadlines on a consistent basis
• Maintain high level of confidentiality and professionalism
• May require a valid Driver's License and / or a valid TWIC card, depending on work location
• 18 years or older and legally able to work in the U.S.
• Pass a drug screen, physical, and background check
• Wear all required PPE without restriction and pass any required medical exams
• Speak, write, read fluent English
• Regular on-site attendance and punctuality is required
• Previous military experience and proven ability to follow procedures is a plus

Why join the PSC team?

• Since 1952, PSC Group has had a strong reputation for quality service, safety, environmental protection, and taking care of our employees.
• We are a leader in product handling and site logistics for refineries, chemical producers, and marine transportation providers.
• The work we do makes a huge impact in our nation's economy. Check out our videos at PSC Group - Career Videos to learn more.
• Check out our online newsletter \"The Connection\" which contains articles about our work groups, recognition events, and achievements of our employees and their family members at PSC Group - Newsletter.
• Our Core Values serve as the foundation for all we do-how we conduct our business, serve our customers, and treat members of our PSC family. Learn more at PSC Group - Core Values.
• On-Demand Pay, giving you early access to earned wages and more financial flexibility.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The above job description does not reflect all essential job functions or physical requirements.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

PSC Group, formerly known as Petroleum Service Corporation, is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.