Rail Admin Assistant — Growth & On-Site Impact

Colonial Group; Kankakee (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

PSC Group is seeking an Industrial Administrative Assistant to provide administrative support to site leadership, manage communications, coordinate meetings, and maintain filing systems. The ideal candidate is detail-oriented with strong computer skills and the ability to multitask while ensuring confidentiality.

Responsibilities include expense tracking, travel assistance, and ensuring timely completion of duties.

Qualifications

• MS Office proficiency including Excel, Outlook, Word and PowerPoint.
• Strong communication and organizational skills.
• Ability to multitask and meet deadlines consistently.
• Maintain a high level of confidentiality and professionalism.
• May require a valid Driver's License and/or a valid TWIC card depending on location.
• Speak, write, and read fluent English.
• Regular on-site attendance and punctuality are required.
• Previous military experience is a plus.

Responsibilities

• Provide administrative support to site employees and leadership.
• Manage phone calls, visitors, mail, and other communications.
• Coordinate meetings, schedule rooms, arrange materials and access.
• Prepare reports and maintain filing systems (electronic and physical).
• Assist with expense tracking and report preparation.
• Order office supplies and support general administrative needs.
• Troubleshoot basic office equipment and support MS Office apps.
• Assist with travel arrangements and errands as needed.
• Maintain confidentiality and professional communications.
• Track tasks and meet deadlines while adapting to changing priorities.
• Maintain a safe, organized, and team-oriented work environment.
• Complete additional duties as assigned.

Skills

Microsoft Office

Fluent English

Communication skills

Organizational skills

Multitasking

Confidentiality

Driver's license

TWIC card

On-site attendance

Military experience

Job description

PSC Group is seeking an Industrial Administrative Assistant to provide administrative support to site leadership, manage communications, coordinate meetings, and maintain filing systems. The ideal candidate is detail-oriented with strong computer skills and the ability to multitask while ensuring confidentiality.

Responsibilities include expense tracking, travel assistance, and ensuring timely completion of duties.