Industrial Administrative Assistant (Temp)

Colonial Group; Kankakee (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

PSC Group is seeking an Industrial Administrative Assistant to provide administrative support to site leadership, manage communications, coordinate meetings, and maintain filing systems. The ideal candidate is detail-oriented with strong computer skills and the ability to multitask while ensuring confidentiality.

Responsibilities include expense tracking, travel assistance, and ensuring timely completion of duties.

Qualifications

• MS Office proficiency including Excel, Outlook, Word and PowerPoint.
• Strong communication and organizational skills.
• Ability to multitask and meet deadlines consistently.
• Maintain a high level of confidentiality and professionalism.
• May require a valid Driver's License and/or a valid TWIC card depending on location.
• Speak, write, and read fluent English.
• Regular on-site attendance and punctuality are required.
• Previous military experience is a plus.

Responsibilities

• Provide administrative support to site employees and leadership.
• Manage phone calls, visitors, mail, and other communications.
• Coordinate meetings, schedule rooms, arrange materials and access.
• Prepare reports and maintain filing systems (electronic and physical).
• Assist with expense tracking and report preparation.
• Order office supplies and support general administrative needs.
• Troubleshoot basic office equipment and support MS Office apps.
• Assist with travel arrangements and errands as needed.
• Maintain confidentiality and professional communications.
• Track tasks and meet deadlines while adapting to changing priorities.
• Maintain a safe, organized, and team-oriented work environment.
• Complete additional duties as assigned.

Skills

Microsoft Office

Fluent English

Communication skills

Organizational skills

Multitasking

Confidentiality

Driver's license

TWIC card

On-site attendance

Military experience

Job description

Industrial Administrative Assistant

PSC Group is hiring a temporary Administrative Assistant. The ideal candidate is detail-oriented with strong computer skills, responsible for processing paperwork for all rail traffic and other administrative tasks. We value our employees as our #1 asset and provide training, safety, and growth opportunities. Join us and thrive with PSC!

Job Duties & Responsibilities:

• Provide administrative support to site employees and leadership
• Manage incoming communications including phone calls, visitors, and mail
• Coordinate meetings, including scheduling rooms, ordering supplies, preparing materials, and arranging visitor access
• Prepare reports and maintain accurate electronic and physical filing systems
• Assist with expense tracking, receipt collection, and report preparation
• Order office supplies and support general administrative and operational needs
• Troubleshoot basic office equipment issues and support Microsoft Office applications (Excel, Outlook, Word, PowerPoint)
• Support travel arrangements, errands, and other administrative tasks as needed
• Communicate effectively with team members while maintaining confidentiality and professionalism
• Track assigned tasks, meet deadlines, and support changing site priorities
• Maintain a safe, organized, and team-oriented work environment in alignment with company standards
• Complete additional duties as assigned

Job Qualifications:

• Proficient in Microsoft Office (Excel, Outlook, Word and PowerPoint)
• Strong communication and organizational skills
• Ability to multitask and meet deadlines on a consistent basis
• Maintain high level of confidentiality and professionalism
• May require a valid Driver's License and / or a valid TWIC card, depending on work location
• 18 years or older and legally able to work in the U.S.
• Pass a drug screen, physical, and background check
• Wear all required PPE without restriction and pass any required medical exams
• Speak, write, read fluent English
• Regular on-site attendance and punctuality is required
• Previous military experience and proven ability to follow procedures is a plus