Grant & Compliance Admin Specialist (Part-Time)

Barnstable Public Schools; Barnstable (MA); On-site; USD 44,000 - 50,000; Part time

Job summary

Barnstable Public Schools in Barnstable, MA seeks a part-time Administrative Assistant for the Grants and Compliance Department to support purchasing, reporting, and grant administration.

The role requires at least an associate degree or two years of college, plus three years of admin experience, and strong Excel/Google Sheets skills.

You will prepare purchase orders, process invoices, organize grant files, and assist with grant reports under the Grant and Compliance Manager.

Qualifications

• Associate degree or 2 years college with relevant experience.
• Proficient with Excel/Google Sheets, pivot tables and charts.
• Knowledge of Munis and local, state, and federal regulations preferred.
• Strong organization and communication skills under pressure.

Responsibilities

• Prepare purchase orders and process invoices per grant budgets and rules.
• Organize and maintain grant files and reports.
• Assist with weekly, monthly, and annual grant reporting.
• Data collection of grant requirements and reporting inputs.
• Coordinate timesheet processing for grant programs with payroll.

Skills

Excel

Google Sheets

Pivot tables

Formulas/Charts

Data visualization

Communication

Education

Associate degree or 2 years college

3 years administrative experience

Tools

Munis

Google Meet

Zoom

MS Office

Job description

Barnstable Public Schools in Barnstable, MA seeks a part-time Administrative Assistant for the Grants and Compliance Department to support purchasing, reporting, and grant administration.

The role requires at least an associate degree or two years of college, plus three years of admin experience, and strong Excel/Google Sheets skills.

You will prepare purchase orders, process invoices, organize grant files, and assist with grant reports under the Grant and Compliance Manager.