Grants Management Operations Assistant (SR-13)

County of Maui; Wailuku (HI); On-site; USD 44,000 - 47,000; Full time

Job summary

County of Maui is seeking a Grants Management professional to coordinate grant activities, maintain tracking systems, and assist with reporting. The role involves processing applications, ensuring compliance, and supporting the Grants Management Program.

The position requires graduation from high school with clerical experience and familiarity with grant procedures. Open-competitive recruitment; funds and qualifications affect pay. Health benefits and retirement offered.

Qualifications

• Graduation from high school and three years of clerical experience.
• One year of work experience involving processing and issuing grants.
• Equivalent combination of training and experience.

Responsibilities

• Coordinate grant preparation, receipt, review, processing, and monitoring in Grants Management.
• Design, prepare, and issue grant materials; advise applicants and agencies on procedures.
• Maintain computer tracking system for grant applications and contracts.
• Assist staff in preparing reports and contracts; compile data and prepare monthly/annual statistics.
• Review applications for accuracy, completeness and compliance with filing requirements.
• Serve as secretary to Grants Review Committees; manage agendas and notifications.
• Maintain control on correspondence and supervise others.

Job description

Description

IMPORTANT: HIRING RATES WILL BE BASED ON AVAILABILITY OF FUNDS, THE APPLICANT'S QUALIFICATIONS, AND OTHER RELEVANT FACTORS. Appointment may be made at any rate within the salary range from SR-13C ($3,900) to SR-13E ($4,221) per month.

Coordinates and participates in the activities involved in the preparation, receipt, review, processing, and monitoring of grant agreements; plans, organizes and conducts administrative housekeeping services of the Grants Management Program; maintains the computer tracking system of all grant applications and contracts, including routing applications and related materials to various governmental agencies, private nonprofit organizations, and grant applicants; may supervise clerical assistants; and performs other related duties as required.

Distinguishing Characteristics

This class is distinguished by its responsibility for coordinating and participating in the activities involved in the preparation, receipt, review, processing, and monitoring of grants; maintaining the computer tracking system of grant applications, contracts, payments, and related information, including routing applications and related materials to various governmental agencies, private nonprofit organizations, and grant applicants; and planning, organizing and conducting administrative housekeeping services of the Grants Management Program.

Examples of Duties

• Coordinates the activities involved in the preparation, receipt, review, processing, and monitoring of grant agreements, and plans, organizes and conducts the administrative housekeeping services of the Grants Management Program;
• Designs, prepares, and issues grant application materials and information, and provides information to applicants, the public, and other agencies on methods, procedures and requirements for completing, processing and filing of applications, general requirements of grants, and other pertinent codes and ordinances;
• Maintains the computer tracking system of grant applications and contracts, including routing applications and related materials to various governmental agencies, private nonprofit organizations, and grant applicants;
• Assists unit staff in preparing reports, contracts, requests for payment, etc., and compiles data and prepares monthly and annual statistical reports covering number and kinds of grants applied for, issued, etc.;
• Receives and reviews applications for accuracy, completeness and compliance with general filing requirements;
• Serves as secretary to Grants Review Committees as necessary, and insures that agendas, announcement of meetings and notifications of affected persons are completed and in compliance with laws, ordinances, rules and regulations;
• Maintains control on correspondence requiring response; may supervise others; and performs other related duties.

Minimum Qualification Requirements

Training and Experience: (1) Graduation from high school and three years of clerical experience, including one year of work experience involving the processing and issuing of grants, or (2) any equivalent combination of training and experience.

Knowledge of: rules, regulations and procedures governing the approval and issuing of grants; uses and requirements of common contractual and related documents; clerical and fiscal practices and procedures; office practices and procedures; correct grammar, spelling and word usage; the purposes and uses of standard office machines and computer systems and operations.

Ability to: understand, explain and apply applicable contractual provisions, rules and regulations, municipal ordinances, and other regulations concerning the issuing and processing of grants; deal courteously and effectively with the public, employees, and other governmental agencies; supervise the work of others; set up and maintain files and records; analyze materials and prepare reports; operate standard office machines and equipment; give oral and written instructions

Health And Physical Condition

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Physical Effort Grouping: Light

RECRUITMENT IS ADMINISTERED IN THE COUNTY OF MAUL ONLY

The above recruitment is being administered on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.

AN EQUAL OPPORTUNITY EMPLOYER

The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination

Pre-Employment/Post-Offer Drug Screening Test

All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.

Personnel Services Email: [e-mail]