Grants Manager/Business Analyst

Westfield Public Schools; Westfield (MA); On-site; USD 75,000 - 85,000; Full time

Job summary

Westfield Public Schools in Westfield, MA is seeking a Grants Manager/Business Analyst to secure and manage grant funding aligning with educational priorities. The role serves as liaison between Central Office leadership, school administration, and funding agencies within the district’s Business Department.

Reporting to the Director of Finance, you’ll oversee grant proposals, budgets, and compliance, collaborating with Finance and leadership to maximize grant impact.

Qualifications

• Bachelor’s degree in business administration or accounting.
• 3 to 5 years of grant writing or non-profit/public financial management.
• Excellent written and verbal communication, project management, and Excel proficiency.
• Familiarity with DESE grant procedures and GEMS reporting.
• Preference for MUNIS accounting system experience.

Responsibilities

• Identify funding opportunities and write grant proposals.
• Manage fiscal and project aspects of the district’s grant funds.
• Research grant opportunities and inform leadership of potential awards.
• Prepare required federal/state documentation and final financial reports.
• Draft budgets for grant proposals with district leadership.
• Track payroll projections and grant expenditures in Excel.
• Coordinate audits with Finance and external auditors.
• Present grant awards at School Committee meetings.

Skills

Grant writing

Communication

Project management

Education

Bachelor’s degree in business administration or accounting

Tools

MUNIS

Job description

Grants Manager/Business Analyst

Westfield Public Schools District - Westfield, Massachusetts Open in Google Maps

Job Details

Job ID: 5910361
Application Deadline: Posted until filled
Posted: Sep 01, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Grants Manager/Business Analyst

JOB GOAL: The Grants Manager/Business Analyst secures and manages grant funding (federal, state, and private) that aligns with the district’s educational priorities. The Manager/Analyst acts as the primary liaison between Central Office leadership, school administration and external funding agencies and operates as part of the district’s Business Department team.

Reports to: Director of Finance

DUTIES & RESPONSIBILITIES

• Identify funding opportunities, research alignment with district needs, and write grant proposals (both for entitlement and competitive grants).
• Responsible for fiscal and project management of the district’s grant funding.
• Conduct ongoing research for grant opportunities for the school district and inform the Central Office and building leadership of potential grant opportunities.
• Complete federal and state required documentation by established deadlines to remain in compliance, including, but not limited to: amendments, requests for funds, and final financial reports.
• Collaborate with the Director of Finance and district and school leadership to draft accurate project budgets for grant proposals.
• Create and maintain spreadsheets and utilize MUNIS for the management of grant funds, analysis of projected spending, and reconciliation of general ledger accounts.
• Track full and partial grant funded personnel on Excel spreadsheets, which includes: creating payroll projections for each fiscal year, monitoring payroll to ensure compliance with budgets, updating personnel information to reflect payroll increases, contractual changes, and attrition.
• Facilitate meetings with various levels of staff to discuss grant specifications and goals, develop grant proposals, and establish budget guidelines and narratives.
• Prepare for and coordinate grant-related audits in collaboration with the Director of Finance and external auditors.
• Work cooperatively with business office and city department staff to discuss outcomes related to payroll, accounts payable, and revenue to ensure proper accounting.
• Act as the liaison to the City Auditor’s office for establishing and maintaining the Chart of Accounts for grant funded projects.
• Consult with other departments to assist in the design and development of various reports and spreadsheets for presentation of district information.
• Collaborate with vendors to obtain quotes to ensure proper acquisition of services and materials. Maintain inventory of grant funded materials and assets.
• Attend School Committee meetings to present on grant awards and provide updates to School Committee on grant funding.
• Represent Westfield Public Schools at various organizational meetings.
• Work with the Director of Finance on budget preparation.
• Supervise staff positions in their administrative duties related to overall grants management.
• Any other duties or responsibilities as may be required/requested by the Superintendent of Schools or his/her designee.

QUALIFICATIONS

• Bachelor’s degree from an accredited university in business administration or accounting, or related field required.
• 3 to 5 years of successful experience in grant writing and/or non-profit/public financial management.
• Excellent written and verbal communication, project management, and proficiency in financial/grants management software. Advanced skills in Excel are required.
• Familiarity with Massachusetts Department of Elementary and Secondary Education (DESE) grant procedures and reporting systems (GEMS) is highly preferred.
• Preference will be given to those with experience using the MUNIS accounting system.
• Performance on this position will be evaluated in accordance with the Westfield School Committee policy on evaluation

Position Type: Full-time

Salary: $75,000 to $85,000 Per Year

Job Categories: Administration > Business/Finance

Job Requirements

• At least 5 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Shannon Barry
• 59 Court Street
• Westfield, Massachusetts 01085
• Phone: [phone]
• Email: [e-mail]