Quote & Project Coordinator - Sales Support

ADP, Inc.; Hackensack (NJ); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Company holidays

Job summary

Guardian Data in Hackensack, NJ is seeking a Sales Support and Quoting Specialist to back our sales and operations teams. You’ll handle quoting, vendor coordination, and project coordination to move a customer request from initial inquiry through execution.

The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment, with strong communication with customers, vendors, and internal teams.

Qualifications

• Experience in sales support, quoting, estimating, project coordination, operations, logistics, service coordination, or a similar role.
• Experience coordinating projects, jobs, vendors, or multiple workstreams.
• Highly organized with ability to manage multiple priorities and deadlines.
• Strong attention to detail and accurate work.
• Clear and professional communication with customers, vendors, and internal teams.
• Comfort with pricing, spreadsheets, and Microsoft Excel.
• Ability to learn new systems across multiple software platforms.
• Takes ownership, follows through, and asks questions when needed.
• Thrives in a fast-paced environment with changing priorities.

Responsibilities

• Prepare quotes, estimates, and proposals across Guardian’s service offerings.
• Gather pricing, scope, labor, logistics, and other information for accurate quotes.
• Work with vendors to obtain pricing, availability, lead times, and requirements.
• Coordinate projects from quoting to completion, tracking timelines and deliverables.
• Partner with Sales, Operations, field teams, vendors, and customers to ensure proper planning and execution.
• Communicate project details, schedules, changes, and status updates.
• Follow up on outstanding items and resolve issues before they impact a project.
• Maintain accurate customer, quote, project, and job information in company systems.
• Ensure project documentation is complete and jobs are closed for billing.
• Help improve processes and communication between Sales and Operations.

Skills

Sales support

Quoting

Estimating

Project coordination

Operations

Logistics

Vendor coordination

Customer communication

Attention to detail

Microsoft Excel

Tools

Excel

Pricing software

Job description

Guardian Data in Hackensack, NJ is seeking a Sales Support and Quoting Specialist to back our sales and operations teams. You’ll handle quoting, vendor coordination, and project coordination to move a customer request from initial inquiry through execution.

The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment, with strong communication with customers, vendors, and internal teams.