Sales Support and Quoting Specialist

ADP, Inc.; Hackensack (NJ); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Company holidays

Job summary

Guardian Data in Hackensack, NJ is seeking a Sales Support and Quoting Specialist to back our sales and operations teams. You’ll handle quoting, vendor coordination, and project coordination to move a customer request from initial inquiry through execution.

The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment, with strong communication with customers, vendors, and internal teams.

Qualifications

• Experience in sales support, quoting, estimating, project coordination, operations, logistics, service coordination, or a similar role.
• Experience coordinating projects, jobs, vendors, or multiple workstreams.
• Highly organized with ability to manage multiple priorities and deadlines.
• Strong attention to detail and accurate work.
• Clear and professional communication with customers, vendors, and internal teams.
• Comfort with pricing, spreadsheets, and Microsoft Excel.
• Ability to learn new systems across multiple software platforms.
• Takes ownership, follows through, and asks questions when needed.
• Thrives in a fast-paced environment with changing priorities.

Responsibilities

• Prepare quotes, estimates, and proposals across Guardian’s service offerings.
• Gather pricing, scope, labor, logistics, and other information for accurate quotes.
• Work with vendors to obtain pricing, availability, lead times, and requirements.
• Coordinate projects from quoting to completion, tracking timelines and deliverables.
• Partner with Sales, Operations, field teams, vendors, and customers to ensure proper planning and execution.
• Communicate project details, schedules, changes, and status updates.
• Follow up on outstanding items and resolve issues before they impact a project.
• Maintain accurate customer, quote, project, and job information in company systems.
• Ensure project documentation is complete and jobs are closed for billing.
• Help improve processes and communication between Sales and Operations.

Skills

Sales support

Quoting

Estimating

Project coordination

Operations

Logistics

Vendor coordination

Customer communication

Attention to detail

Microsoft Excel

Tools

Excel

Pricing software

Job description

Sales Support and Quoting Specialist

Full Time Sales Hackensack, NJ, US

29 days ago Requisition ID: 1043

Salary Range: $60,000.00 To $65,000.00 Annually

Join Guardian Data and help keep our sales team moving.

We’re looking for a Sales Support Specialist to support our growing sales and operations teams. This role combines quoting, vendor coordination, customer communication, and project coordination. You’ll help move work from an initial customer request through execution, keeping details organized and ensuring projects stay on track.

If you’re organized, detail-oriented, good at following through, and enjoy coordinating multiple moving pieces, this could be a great fit.

What You’ll Do

• Prepare customer quotes, estimates, and proposals across Guardian’s service offerings.
• Gather pricing, scope, labor, logistics, and other information needed to develop accurate quotes.
• Work with vendors to obtain pricing, availability, lead times, and other project requirements.
• Coordinate projects from the quoting stage through completion, tracking timelines, deliverables, and open items.
• Partner with Sales, Operations, field teams, vendors, and customers to ensure projects are properly planned and executed.
• Communicate with customers and vendors regarding project details, schedules, changes, and status updates.
• Follow up on outstanding items and help identify and resolve issues before they impact a project.
• Maintain accurate customer, quote, project, and job information in company systems.
• Ensure project documentation is complete, and jobs are properly closed out for billing.
• Help improve processes and communication between Sales and Operations.

What We’re Looking For

We’re looking for someone who:

• Has experience in sales support, quoting, estimating, project coordination, operations, logistics, service coordination, or a similar role.
• Has experience coordinating projects, jobs, vendors, or multiple workstreams.
• Is highly organized and comfortable managing multiple priorities and deadlines.
• Has strong attention to detail and takes pride in accurate work.
• Communicates clearly and professionally with customers, vendors, and internal teams.
• Is comfortable working with pricing, spreadsheets, and Microsoft Excel.
• Can learn new systems and work across multiple software platforms.
• Takes ownership, follows through, and isn’t afraid to ask questions or chase down missing information.
• Enjoys a fast-paced environment where priorities can change and every day is different.

Experience in ITAD, logistics, technology, data center services, construction, manufacturing, distribution, or professional services is a plus, but not required.

Why Guardian Data?

Guardian is a growing company where your work directly impacts our customers and operations. You’ll work with a collaborative team that values teamwork, reliability, continuous improvement, integrity, and ownership.

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Supportive, team-oriented work environment