Sales Support Project Coordinator

Software Placement Group, SPG; Olde West Chester (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Software Placement Group is seeking a Sales Support Project Coordinator in Ohio to own customer projects from quote to delivery, coordinating vendors, timelines and ensuring a seamless customer experience.

The role requires strong organization, communication, and problem-solving skills, with ownership and accountability in a fast-paced environment supporting both sales and operations.

Qualifications

• Experience supporting sales and coordinating projects.
• Ability to manage multiple priorities in a fast-paced setting.
• Strong communication and problem-solving skills.
• Ownership mindset with reliable follow-through.
• Familiarity with procurement or manufacturing environments preferred.

Responsibilities

• Manage full lifecycle of customer projects from RFQ through delivery.
• Coordinate sales activities and support day-to-day operations.
• Source and evaluate vendors for pricing, lead times, and capabilities.
• Prepare accurate quotes by analyzing costs and requirements.
• Negotiate pricing, timelines, and delivery with vendors.
• Track multiple projects to meet deadlines and deliverables.
• Maintain records and data within internal systems/ERP.
• Identify risks, troubleshoot issues, and keep projects on track.
• Communicate with internal teams, customers, and vendors.

Skills

Project coordination

Vendor management

Negotiation

Communication

Time management

Job description

We’re partnering with a fast-paced, growth-oriented manufacturing organization seeking a highly organized and detail-driven Sales Support Project Coordinator to support both sales and operations. This individual will take ownership of customer projects from initial quote through final delivery—coordinating vendors, managing timelines, and ensuring a seamless customer experience. This is an ideal opportunity for someone who thrives in a dynamic environment, enjoys problem-solving, and takes pride in driving projects to completion.

Responsibilities:

• Manage the full lifecycle of customer projects from RFQ through delivery
• Coordinate and support all sales-related activities, ensuring smooth day-to-day operations
• Source, evaluate, and communicate with vendors to obtain pricing, lead times, and capabilities
• Prepare accurate and competitive quotes by analyzing cost inputs and project requirements
• Negotiate pricing, timelines, and delivery schedules with vendors
• Track and manage multiple projects simultaneously, ensuring deadlines and deliverables are met
• Maintain consistent communication with internal teams, customers, and vendors
• Schedule and coordinate pickups, deliveries, and production timelines
• Maintain accurate records, documentation, and data within internal systems/ERP
• Proactively identify risks, troubleshoot issues, and implement solutions to keep projects on track
• Build and maintain strong relationships while holding internal and external partners accountable

Requirements:

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent communication skills with high attention to detail and professionalism
• Proven ability to think critically, solve problems, and make sound decisions
• Self-motivated with a strong sense of ownership and follow-through
• Ability to adapt quickly to changing priorities and shifting deadlines
• Experience in sales support, project coordination, procurement, or manufacturing environments preferred
• Strong negotiation and vendor management skills are a plus