Quality Documentation & Training Specialist

Seal Dynamics LLC; Town of Smithtown (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

Seal Dynamics LLC (A HEICO Company) seeks a Quality Administrator to support the Quality Department in Hauppauge, NY. You will coordinate quality documentation, records, and day-to-day compliance activities.

Responsibilities include maintaining SOPs and ERP instructions, auditing QMS processes, creating training materials and videos, and collaborating with cross-functional teams to ensure accurate, current information across the organization.

Qualifications

• Proficiency in Microsoft Office Suite and documentation tools.
• Experience with video editing software (e.g., Clipchamp, Office 365).
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.

Responsibilities

• Support RMA and document prep for order fulfillment.
• Track document revisions; maintain training records (recurring/expiring).
• Audit documentation for relevance; identify gaps and improvements.
• Assist internal QMS audits per ISO/regulatory standards.
• Document audit findings, non-conformances, and corrective actions.
• Follow up audit outcomes to ensure timely resolution.
• Support audit readiness and cross-department compliance.
• Draft/revise ERP instructions and SOPs.
• Ensure docs meet standards; collaborate with SMEs.
• Create instructional videos using Clipchamp; maintain training library.
• Edit video content for clarity and engagement.
• Collaborate with IT, Operations, and Training.
• Assist ERP implementation or upgrades.
• Provide end-user training on accessing documentation.
• Coordinate certification packs and documentation.

Skills

Microsoft Office

Documentation tools

Video editing

Attention to detail

Communication

Education

HS Diploma or equivalent

College degree a plus

Tools

Clipchamp

Office 365

Job description

Seal Dynamics LLC (A HEICO Company) seeks a Quality Administrator to support the Quality Department in Hauppauge, NY. You will coordinate quality documentation, records, and day-to-day compliance activities.

Responsibilities include maintaining SOPs and ERP instructions, auditing QMS processes, creating training materials and videos, and collaborating with cross-functional teams to ensure accurate, current information across the organization.