Quality Administrator

Seal Dynamics LLC; Town of Smithtown (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

Seal Dynamics LLC (A HEICO Company) seeks a Quality Administrator to support the Quality Department in Hauppauge, NY. You will coordinate quality documentation, records, and day-to-day compliance activities.

Responsibilities include maintaining SOPs and ERP instructions, auditing QMS processes, creating training materials and videos, and collaborating with cross-functional teams to ensure accurate, current information across the organization.

Qualifications

• Proficiency in Microsoft Office Suite and documentation tools.
• Experience with video editing software (e.g., Clipchamp, Office 365).
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.

Responsibilities

• Support RMA and document prep for order fulfillment.
• Track document revisions; maintain training records (recurring/expiring).
• Audit documentation for relevance; identify gaps and improvements.
• Assist internal QMS audits per ISO/regulatory standards.
• Document audit findings, non-conformances, and corrective actions.
• Follow up audit outcomes to ensure timely resolution.
• Support audit readiness and cross-department compliance.
• Draft/revise ERP instructions and SOPs.
• Ensure docs meet standards; collaborate with SMEs.
• Create instructional videos using Clipchamp; maintain training library.
• Edit video content for clarity and engagement.
• Collaborate with IT, Operations, and Training.
• Assist ERP implementation or upgrades.
• Provide end-user training on accessing documentation.
• Coordinate certification packs and documentation.

Skills

Microsoft Office

Documentation tools

Video editing

Attention to detail

Communication

Education

HS Diploma or equivalent

College degree a plus

Tools

Clipchamp

Office 365

Job description

Requirements

Seal Dynamics (A HEICO Company) founded in 1976, with its corporate headquarters based in Hauppauge, NY is a world leader in technical sales and the distribution of aerospace components.

The Quality Administrator supports the Quality Department by coordinating quality documentation, records, and day-to-day compliance activities. This role assists with the RMA process and specialized order-fulfillment documentation; drafts and maintains SOPs and ERP instructions; controls document revisions; and maintains training records, including recurring and expiring requirements. The position also supports internal QMS audits, tracks findings and corrective actions, develops clear instructional materials and training videos, and collaborates with cross-functional teams to help ensure accurate, current, and compliant information is available throughout the organization.

* This role reports to our Hauppauge, NY office

Key Responsibilities

Auditing & Quality Control

• Support RMA process and specialized document preparation for order fulfillment


• Track document revisions, maintain version control, maintain training records including recurring and expiring training


• Conduct regular audits of existing documentation to ensure relevance and accuracy; identify gaps or inconsistencies and recommend improvements.


• Assist in planning and executing internal audits of the QMS in accordance with ISO or regulatory standards.


• Document audit findings, non-conformances, and corrective actions.


• Follow up on audit outcomes to ensure timely resolution and continuous improvement.


• Support audit readiness and compliance initiatives across departments.

Document Creation & Maintenance

• Draft, revise, and maintain ERP-related instructions and SOPs.


• Ensure documentation aligns with company standards and compliance requirements while collaborating with subject matter experts (SMEs)

Multimedia Content Development

• Create instructional videos and visual guides using Clipchamp or similar platforms.


• Edit and enhance video content to ensure clarity and engagement.


• Maintain a library of training materials for internal use.


• Work closely with cross-functional teams including IT, Operations, and Training.


• Participate in ERP implementation or upgrade projects as needed.


• Provide support and training to end-users on accessing and using documentation.


• Help coordinate certification packs and documentation for other projects.

Qualifications

• Proficiency in Microsoft Office Suite and documentation tools.


• Experience with video editing software (e.g., Clipchamp, Office 365)


• Strong attention to detail and organizational skills.


• Excellent written and verbal communication skills.

Experience

• HS Diploma or equivalent, College is a plus but not required.


• Aviation background a plus but not required.

Physical Demands

• Ability to sit and work at a computer most of the day in an office environment.


• Ability to lift 20 lbs boxes.

* Opportunity for 4-day work week. 9/80 schedule upon completion of the probationary period.

Pay Range

The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay.
The actual pay rate will depend on the person's qualifications and experience. $24.00 - $26.00 / hour

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to \"Pay Transparency Law\"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.

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