Quality Administrator

HEICO Corporation; Hauppauge (NY); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

4-day work week (9/80 schedule after 4

Job summary

Seal Dynamics (A HEICO Company) in Hauppauge, NY is seeking a Quality Administrator to coordinate quality documentation, records, and day-to-day compliance. The role supports the RMA process, drafts SOPs, maintains revisions, and ensures training records are up to date.

The position reports to the Hauppauge office. This role collaborates with cross-functional teams to sustain the QMS, participates in internal audits, and helps implement improvements, including ERP-related instructions and

Qualifications

• HS Diploma or equivalent; college is a plus but not required.
• Aviation background is a plus but not required.
• Experience with documentation controls and SOPs preferred.
• Strong written and verbal communication required.
• Proficiency with Microsoft Office and video editing tools.

Responsibilities

• Coordinate quality documentation, records, and day-to-day compliance.
• Assist with RMA processes and order-fulfillment documentation.
• Draft and maintain SOPs and ERP-related instructions.
• Create instructional videos and training materials.
• Support internal QMS audits and track corrective actions.
• Train end-users and collaborate with IT, Operations, Training.

Skills

Documentation tools

Video editing

MS Office

Attention to detail

Communication skills

Organizational skills

Education

HS Diploma or equivalent

Bachelor's degree preferred

Tools

Clipchamp

Office 365

ERP software

Job description

Seal Dynamics (A HEICO Company) founded in 1976, with its corporate headquarters based in Hauppauge, NY is a world leader in technical sales and the distribution of aerospace components.

The Quality Administrator supports the Quality Department by coordinating quality documentation, records, and day-to-day compliance activities. This role assists with the RMA process and specialized order-fulfillment documentation; drafts and maintains SOPs and ERP instructions; controls document revisions; and maintains training records, including recurring and expiring requirements. The position also supports internal QMS audits, tracks findings and corrective actions, develops clear instructional materials and training videos, and collaborates with cross-functional teams to help ensure accurate, current, and compliant information is available throughout the organization.

* This role reports to our Hauppauge, NY office

Requirements

Key Responsibilities:

Auditing & Quality Control

• Support RMA process and specialized document preparation for order fulfillment
• Track document revisions, maintain version control, maintain training records including recurring and expiring training
• Conduct regular audits of existing documentation to ensure relevance and accuracy; identify gaps or inconsistencies and recommend improvements.
• Assist in planning and executing internal audits of the QMS in accordance with ISO or regulatory standards.
• Document audit findings, non-conformances, and corrective actions.
• Follow up on audit outcomes to ensure timely resolution and continuous improvement.
• Support audit readiness and compliance initiatives across departments.

Document Creation & Maintenance

• Draft, revise, and maintain ERP-related instructions and SOPs.
• Ensure documentation aligns with company standards and compliance requirements while collaborating with subject matter experts (SMEs)

Multimedia Content Development

• Create instructional videos and visual guides using Clipchamp or similar platforms.
• Edit and enhance video content to ensure clarity and engagement.
• Maintain a library of training materials for internal use.
• Work closely with cross-functional teams including IT, Operations, and Training.
• Participate in ERP implementation or upgrade projects as needed.
• Provide support and training to end-users on accessing and using documentation.
• Help coordinate certification packs and documentation for other projects.

Qualifications:

• Proficiency in Microsoft Office Suite and documentation tools.
• Experience with video editing software (e.g., Clipchamp, Office 365)
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.

Experience:

• HS Diploma or equivalent, College is a plus but not required.
• Aviation background a plus but not required.

Physical Demands:

• Ability to sit and work at a computer most of the day in an office environment.
• Ability to lift 20 lbs boxes.

* Opportunity for 4-day work week. 9/80 schedule upon completion of the probationary period.

Pay Range

The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay. The actual pay rate will depend on the person's qualifications and experience. $24.00 - $26.00 / hour

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law.