QA Admin Specialist: Data & Records (On-site)

Scharp; California; On-site; USD 27,000 - 39,000; Full time

Job summary

Scharp is seeking a Quality Assurance Administrative Assistant to support the QA Director with clerical functions and file maintenance. The role involves word processing, data entry, and ensuring QA/QI files are up to date, with emphasis on confidentiality and accuracy.

Requirements include a high school diploma, 3 years of clerical experience, and proficiency in Microsoft Office and Excel. California background checks and a valid driver's license are required.

Qualifications

• Must pass California DOJ background check and Live Scan.
• Experience with Electronic Health Records.
• Attention to detail with strong data management skills.
• California Driver License and car with adequate insurance.
• Proficiency in Microsoft Office and Excel.
• Professional demeanor reflecting well on the agency.
• Respect and courtesy toward others; prompt communication.

Responsibilities

• Maintain QA charts with confidentiality and proper filing per standards.
• Print Medi-Cal eligibility screens for programs and annual checks.
• Run sanction screens on new hires; report findings to QA/HR Directors.
• Enter new hires into the EHR Employee tab with required data.
• Run monthly sanctions on staff; reconcile findings and report to QA/HR.
• Maintain monthly staff rosters and reconcile with HR quarterly.
• Reset CareLogic passwords; revoke access when notified.
• Maintain staff email list and site temperature screening logs.
• Collect quarterly chart review tools and ensure 5% submission per dept.
• Collect active client rosters monthly and follow up with staff.
• Develop and maintain program/client lists with required fields by date.
• Compile data for Training Invoicing and Outcomes measures.
• Ensure office supplies are ordered and forms available.
• Maintain QA Director’s filing system and prepare check requests.
• Monitor site safety issues with HR and EOC; report repairs.
• Answer telephone courteously and take messages as needed.
• Other administrative duties as assigned.

Skills

Attention to detail

Communication skills

Interpersonal skills

Self-starter

Professional demeanor

Education

High School Diploma or equivalent

Tools

Excel

Microsoft Office Suite

Job description

Scharp is seeking a Quality Assurance Administrative Assistant to support the QA Director with clerical functions and file maintenance. The role involves word processing, data entry, and ensuring QA/QI files are up to date, with emphasis on confidentiality and accuracy.

Requirements include a high school diploma, 3 years of clerical experience, and proficiency in Microsoft Office and Excel. California background checks and a valid driver's license are required.