QA ADMINISTRATIVE ASSISTANT (bi-lingual)

Commercial Jet; Dothan (AL); On-site; USD 30,000 - 50,000; Full time

Job summary

Commercial Jet in Dothan, Alabama is seeking a Quality Assurance Administrative Assistant to provide essential support to the Quality and Safety Department. The ideal candidate must be bilingual in Spanish and English, and responsible for record keeping, database entry, and assisting in personnel training tasks.

This role requires integrity and commitment to the company's policies while ensuring the effective operation of the Quality department. A strong attention to detail and organizational skills are critical for success.

Qualifications

• Must be bi-lingual, fluent in both Spanish and English.
• Experience in record keeping and database entry.
• Strong communication and scheduling skills.

Responsibilities

• Provide administrative assistance to the Quality and Safety Department.
• Maintain personnel training records and vendor files.
• Assist in the completion of QA activity reports.

Skills

Bilingual in Spanish and English

Record keeping

Database entry

Scheduling

Administrative assistance

Job description

The Quality Assurance Administrative Assistant reports to the Director, Quality and Safety and provides administrative support as required.

Position Responsibilities

• Must be bi-lingual, fluent in speaking both Spanish and English.
• Provide administrative assistance to the Inspection, Quality Assurance and Maintenance Training areas of the Quality and Safety Department.
• Duties include record keeping, database entry, filing, monitoring personnel changes within the maintenance organization, scheduling personnel, completing reports and advising the department head and staff on matters related to QA, Inspection and Training.
• Record keeping responsibilities include personnel training records, vendor files, and processing of various training forms.
• Database entry responsibilities include initial entry of new employee previous training records, and ongoing training data of current employees into the company training and personnel database.
• Assist Director, Quality and Safety with maintaining the approved Vendor database, new and recurring audit mailings, and approved vendor files.
• Filing responsibilities include initiating new personnel training files (FAA required paper-based files), updating changes to training files, assisting the Director, Quality and Safety in maintaining required files and reports.
• Monitoring personnel change responsibilities include coordinating with the Human Resources Department regarding personnel additions and departures to ensure appropriate files are initiated or archived.
• Scheduling responsibilities include assisting identifying personnel training requirements and providing lists of personnel needing initial or recurrent training.
• Completing Quality Department reports which includes providing information for the completion of the monthly QA activity report and generating training reports as needed.
• Conduct or assist in incident investigations.
• Actively support the company safety program and activities.
• Support the Director Quality & Safety with other business activities as needed.
• To conduct themselves with professional behavior, integrity, commitment to the company and compliance with its policies.