QA ADMINISTRATIVE ASSISTANT

Commercial Jet; Miami (FL); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading aviation services company in Miami is seeking a Quality Assurance Administrative Assistant. The role involves providing administrative support to quality assurance and training departments, maintaining records, and assisting in incident investigations. Ideal candidates will have at least 2 years of relevant experience, a high school diploma, and familiarity with Microsoft Office. Bilingual in English and Spanish is a plus. This position is crucial for ensuring compliance and efficiency within the organization.

Qualifications

• Minimum 2 years of related work experience required.
• Knowledge of Quick Aviation is a plus.

Responsibilities

• Provide administrative assistance to QA and Training areas.
• Maintain personnel training records and vendor files.
• Assist in incident investigations.
• Support the safety program.

Skills

Self-motivation

Strong organizational skills

Ability to work under pressure

Bilingual English/Spanish

Education

High School Degree or equivalent

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Quality Assurance Administrative Assistant

The Quality Assurance Administrative Assistant reports to the Director, Quality and Safety / Accountable Manager.

Responsibilities

• Provide administrative assistance to the Inspection, Quality Assurance and Maintenance Training areas of the Quality and Safety Department.
• Duties include record keeping, database entry, filing, monitoring personnel changes within the maintenance organization, scheduling personnel, completing reports and advising the department head and staff on matters related to QA, Inspection and Training.
• Record keeping responsibilities include personnel training records, vendor files, and processing of various training forms.
• Database entry responsibilities include initial entry of new employee previous training records, and ongoing training data of current employees into the company training and personnel database.
• Filing responsibilities include initiating new personnel training files (FAA required paper based files), updating changes to training files, assisting the Quality Assurance Auditor in maintaining the approved vendor files.
• Monitoring personnel change responsibilities include coordinating with the Human Resources Department regarding personnel additions and departures to ensure appropriate files are initiated or archived.
• Scheduling responsibilities include assisting identifying personnel training requirements and providing lists of personnel needing initial or recurrent training.
• Coordinates with the Maintenance Training Specialist in these duties.
• Completing reports responsibilities includes providing information for the completion of the monthly QA activity Report and generating training reports as needed.
• Conduct or assist in incident investigations.
• Actively support the company safety program and activities.

Education

High School Degree or equivalent.

Experience

Minimum 2 years related work experience.

Knowledge of Quick Aviation is a plus.

Knowledge, Skills & Abilities

Ideal candidate must be self‑motivated and detailed.

Strong organizational skills and ability to prioritize work and meet different deadlines.

Working knowledge of Microsoft Office (Excel, Word, PowerPoint).

Bilingual English/Spanish is a plus.

Ability to work well under pressure and in a fast paced environment while meeting strict deadlines and maintaining high quality of work.