Purchasing Support Specialist

FXI; Coldwater (MS); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental & vision insurance

Life insurance

Disability protection

401(k) with company match

Tuition assistance

Flexible spending accounts

Job summary

FXI is seeking an Administrative Specialist in Coldwater, MS, onsite. You will support the Purchasing Department with purchase orders, vendor communication, data entry, and recordkeeping, enabling accurate and efficient purchasing operations.

This entry-level role suits organized, dependable individuals who are detail-oriented and comfortable with computers, and who are interested in gaining experience in purchasing and supply chain activities.

Qualifications

• High school diploma or GED is required.
• Associate degree or coursework in Business Administration, Supply Chain, Accounting, or a related field is preferred but not required.

Responsibilities

• Provide day-to-day administrative support to the Purchasing Department.
• Assist with creating, processing, updating, and maintaining purchase orders.
• Enter and maintain purchasing information accurately in company systems and spreadsheets.
• Communicate with vendors regarding order information, documentation, pricing, and delivery status.
• Assist with follow-up on open purchase orders and outstanding deliveries.
• Maintain organized purchasing records, vendor documents, quotes, and other departmental files.
• Assist with obtaining quotes and supporting documentation as requested.
• Help identify and resolve basic discrepancies involving purchase orders, invoices, quantities, or deliveries by coordinating with the appropriate team members.
• Prepare reports, spreadsheets, and other purchasing-related documents.
• Support vendor setup and maintenance of vendor information and documentation.
• Respond professionally to internal and external emails and purchasing inquiries.
• Coordinate with departments such as Operations, Receiving, Accounting, and Human Resources when needed.
• Maintain confidentiality of company, vendor, pricing, and business information.
• Assist with special projects and other administrative duties as assigned.

Skills

Administrative support

Data entry

Vendor communication

Recordkeeping

Reporting

Education

High school diploma or GED

Associate degree or related coursework preferred

Job description

FXI is seeking an Administrative Specialist in Coldwater, MS, onsite. You will support the Purchasing Department with purchase orders, vendor communication, data entry, and recordkeeping, enabling accurate and efficient purchasing operations.

This entry-level role suits organized, dependable individuals who are detail-oriented and comfortable with computers, and who are interested in gaining experience in purchasing and supply chain activities.