Administrative Specialist

FXI; Coldwater (MS); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental & vision insurance

Life insurance

Disability protection

401(k) with company match

Tuition assistance

Flexible spending accounts

Job summary

FXI is seeking an Administrative Specialist in Coldwater, MS, onsite. You will support the Purchasing Department with purchase orders, vendor communication, data entry, and recordkeeping, enabling accurate and efficient purchasing operations.

This entry-level role suits organized, dependable individuals who are detail-oriented and comfortable with computers, and who are interested in gaining experience in purchasing and supply chain activities.

Qualifications

• High school diploma or GED is required.
• Associate degree or coursework in Business Administration, Supply Chain, Accounting, or a related field is preferred but not required.

Responsibilities

• Provide day-to-day administrative support to the Purchasing Department.
• Assist with creating, processing, updating, and maintaining purchase orders.
• Enter and maintain purchasing information accurately in company systems and spreadsheets.
• Communicate with vendors regarding order information, documentation, pricing, and delivery status.
• Assist with follow-up on open purchase orders and outstanding deliveries.
• Maintain organized purchasing records, vendor documents, quotes, and other departmental files.
• Assist with obtaining quotes and supporting documentation as requested.
• Help identify and resolve basic discrepancies involving purchase orders, invoices, quantities, or deliveries by coordinating with the appropriate team members.
• Prepare reports, spreadsheets, and other purchasing-related documents.
• Support vendor setup and maintenance of vendor information and documentation.
• Respond professionally to internal and external emails and purchasing inquiries.
• Coordinate with departments such as Operations, Receiving, Accounting, and Human Resources when needed.
• Maintain confidentiality of company, vendor, pricing, and business information.
• Assist with special projects and other administrative duties as assigned.

Skills

Administrative support

Data entry

Vendor communication

Recordkeeping

Reporting

Education

High school diploma or GED

Associate degree or related coursework preferred

Job description

Job Title: Administrative Specialist

Location: Coldwater, MS

Job Type: Onsite

Reporting To: Plant Manager

Direct Reports: 0

Company Overview:

FXI is a leading producer of foam innovation in the Bedding, Furniture, Industrial, Home & Office, Healthcare, and Transportation markets. We have made it our mission to provide tailored solutions that delight our customers and consumers. With our corporate headquarters, high-tech research and development facility, and multiple manufacturing locations in North America, FXI has built a culture of innovation and achievement that is recognized by customers, suppliers and peers. Our products include finished goods, sub-assemblies, services, and raw materials for OEMs, fabricators, and retailers. You will find FXI's foam innovations inside, around, and under yourself in countless applications. Everywhere foam goes, FXI's innovations lead the way! Won't you join us?

Job Overview:

The Administrative Specialist provides administrative and clerical support to the Purchasing Department to help ensure purchasing activities are completed accurately and efficiently. This position assists with purchase orders, vendor communication, documentation, data entry, recordkeeping, and general departmental support.

This is an entry-level position well suited for an organized, dependable individual who is detail-oriented, comfortable working with computers, and interested in developing experience in purchasing and supply chain operations.

Responsibilities:

• Provide day-to-day administrative support to the Purchasing Department.
• Assist with creating, processing, updating, and maintaining purchase orders.
• Enter and maintain purchasing information accurately in company systems and spreadsheets.
• Communicate with vendors regarding order information, documentation, pricing, and delivery status.
• Assist with following up on open purchase orders and outstanding deliveries.
• Maintain organized purchasing records, vendor documents, quotes, and other departmental files.
• Assist with obtaining quotes and supporting documentation as requested.
• Help identify and resolve basic discrepancies involving purchase orders, invoices, quantities, or deliveries by coordinating with the appropriate team members.
• Prepare reports, spreadsheets, and other purchasing-related documents.
• Support vendor setup and maintenance of vendor information and documentation.
• Respond professionally to internal and external emails and purchasing inquiries.
• Coordinate with departments such as Operations, Receiving, Accounting, and Human Resources when needed.
• Maintain confidentiality of company, vendor, pricing, and business information.
• Assist with special projects and other administrative duties as assigned.

Qualifications:

• High school diploma or GED required.
• Associate degree or coursework in Business Administration, Supply Chain, Accounting, or a related field is preferred but not required.

Benefits Summary:

• competitive salary
• medical, dental and vision insurance
• basic and optional life insurance
• short- and long-term disability protection
• a 401(k) plan with company match
• tuition assistance
• flexible spending accounts

Our Commitment to a Diverse Workforce:

FXI is an Equal Opportunity Employer. FXI does not discriminate in employment matters on the basis of race, color, religion, gender identify or expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or based on any individual's status in any group or class protected by applicable federal, state, or local laws. We support workplace diversity. We strongly believe that diversity contributes to a broader collective perspective that will consistently lead to a better company and better products. We are working hard to increase the diversity of our team wherever we can.

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.