Purchasing & Inventory Admin Coordinator (Hybrid)

Total IT, Inc.; Richardson (TX); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Company-paid health insurance

Paid time off

Paid sick leave

Paid company holidays

One work-from-home day per week

Hybrid work schedule

Full-time, Monday-Friday

Job summary

Total IT, Inc. in Richardson, TX is seeking an Administrative Services Coordinator to support day-to-day administrative, purchasing, inventory, and customer service functions.

This position works closely with the Administrative Services Manager and Hardware Manager to ensure purchasing, inventory, office operations, licensing, and customer needs are handled accurately and efficiently. The ideal candidate is organized, dependable, detail-oriented, and comfortable managing multiple priorities.

Qualifications

• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong written and verbal communication skills.
• Professional and customer-focused attitude.
• Comfortable communicating with customers and vendors by phone and email.
• Basic knowledge of computer hardware and software, or the ability to learn quickly.
• Comfortable working with purchasing, inventory, and business management systems.
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word.

Responsibilities

• Purchase hardware, software, licenses, and other approved business items.
• Upload and maintain purchase receipts and supporting documentation as required.
• Track incoming packages and shipments and ensure associated purchase orders are properly closed.
• Coordinate hardware and product returns, replacements, and exchanges with vendors.
• Assist the Administrative Services Manager with hardware quotes for customers.
• Assist with customer software and license renewals.
• Prepare weekly lists of hardware and equipment needed to maintain appropriate stock levels for designated customers.
• Purchase and pick up approved office incentives and other business-related items as requested.
• Maintain accurate hardware and inventory records, including entering customer equipment into the appropriate inventory management system and assisting the Hardware Manager with receiving inventory as needed.

Skills

Organization

Time management

Attention to detail

Communication

Customer service

Phone & email communication

Hardware knowledge

Purchasing systems

MS Office (Outlook/Excel/Word)

Tools

Inventory management system

Job description

Total IT, Inc. in Richardson, TX is seeking an Administrative Services Coordinator to support day-to-day administrative, purchasing, inventory, and customer service functions.

This position works closely with the Administrative Services Manager and Hardware Manager to ensure purchasing, inventory, office operations, licensing, and customer needs are handled accurately and efficiently. The ideal candidate is organized, dependable, detail-oriented, and comfortable managing multiple priorities.