Purchasing & ERP Admin Specialist

Aston Carter; Marietta (GA); On-site; USD 30,000 - 33,000; Full time

Job summary

Aston Carter is seeking a Purchasing Administrator / Office Administrative Assistant for a contract role based in Marietta, GA. The position focuses on end-to-end PO processing, financial tracking, and subcontractor payments, using ERP and CRM systems to support operational efficiency.

Responsibilities include payment reconciliation, data entry, customer communication, and collaboration with centralized operations and business managers to ensure a high-quality customer experience.

Qualifications

• 13+ years of experience in office/administrative roles.
• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Experience with purchasing administration, PO processing and invoice entry.
• Strong attention to detail and accuracy in monetary data.

Responsibilities

• Oversee subcontractor PO process from start to finish, ensuring accuracy and timeliness.
• Assist central operations with payment reconciliation and accounts receivable support.
• Respond to inquiries and provide status updates to customers.
• Coordinate with managers and centralized operations on objectives and customer experience.
• Make outbound calls to gather information, resolve issues, and confirm PO/invoice/work order details.
• Enter invoices and PO numbers into ERP and CRM accurately.
• Monitor alignment between documents and system records; resolve discrepancies.
• Maintain organized records for POs, invoices, and subcontractor payments for reporting and audits.
• Provide general admin support to business managers and centralized operations.
• Collaborate with subcontractors at installer and owner levels to ensure smooth workflows.
• Use ERP/CRM tools to track work orders and support decisions.
• Suggest improvements to purchasing/administrative processes.

Skills

Office administration

Customer service

Data entry

Verbal & written communication

Phone outreach

Multitasking

Education

High school diploma or equivalent; associate or bachelor's preferred

Tools

ERP systems

CRM systems

Microsoft Office

Invoice processing software

Job description

Aston Carter is seeking a Purchasing Administrator / Office Administrative Assistant for a contract role based in Marietta, GA. The position focuses on end-to-end PO processing, financial tracking, and subcontractor payments, using ERP and CRM systems to support operational efficiency.

Responsibilities include payment reconciliation, data entry, customer communication, and collaboration with centralized operations and business managers to ensure a high-quality customer experience.