Purchasing & Data Coordinator (Excel, Reports)

Andy J Egan Co.; Grand Rapids (MI); On-site; USD 36,000 - 42,000; Full time

Benefits offered by this job

Medical & Dental insurance

Paid time off & Holidays

401(K) with company match

Life Insurance

Job summary

Andy J Egan Co. in Grand Rapids, MI is seeking a Purchasing Assistant to support internal purchasing data processing and daily activity. You will handle POs, POCs, rental coordination, reporting, and cost-entry tasks across job sites.

In this role you will partner with the shop and project teams, manage vendor interactions, and help streamline procurement tasks while traveling to job sites as needed. Strong Excel skills and customer focus are essential.

Qualifications

• Proficient in Microsoft Excel and Microsoft Suite (Required).
• Excellent customer service skills.
• Excellent communication skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Answer the shipping/logistics phone line.
• Track down POs and POCs on site for deliveries and answer questions on delivery hours.
• Participate in and track minutes for department meetings.
• Data management for Purchasing and the Shop.
• Pull reports, create comparison sheets for rental rates/quotes and orders material reports.
• Assist with entering costs on POs and monitor missed costs and updates on POs.
• Assist with tracking monthly cost/activity reports.
• Create POs, MRs and CMs.
• Assist with ordering rental equipment.
• Manage internal job site rental forms.
• Coordinate with rental companies to call off assets.
• Record shop orders/materials from internal shop stock as billable costs for accounting.
• Point of Contact for internal purchasing and tool tracking software.
• Assist the shop as needed.
• Assist with inventory management (includes traveling to job sites).
• Assist the Accounts Payable department as needed.
• Resolve issues with deliveries and vendor errors.
• Assist in streamlining processes and efficiencies.
• Incorporate Jobotics (internal AI platform) in daily routine.

Skills

Excel

Microsoft Office

Customer service

Communication

Adaptable

Education

No degree required

Job description

Andy J Egan Co. in Grand Rapids, MI is seeking a Purchasing Assistant to support internal purchasing data processing and daily activity. You will handle POs, POCs, rental coordination, reporting, and cost-entry tasks across job sites.

In this role you will partner with the shop and project teams, manage vendor interactions, and help streamline procurement tasks while traveling to job sites as needed. Strong Excel skills and customer focus are essential.