Purchasing Assistant

Andy J. Egan Co.; Grand Rapids (MI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive base pay

Employer-funded medical and dental

PTO & holidays

401(K) with company match

EAP

Job summary

Egan, a Grand Rapids-based mechanical contractor, seeks a Purchasing Assistant to support the internal purchasing department's data processing and supplier coordination. The role is in-person at headquarters and requires accurate entry of costs and PO creation.

Ideal candidates are punctual, organized, proficient with Excel and Microsoft Office, and able to work in a fast-paced team. Full-time hours are Monday to Friday, 7:30am–4:30pm, with strong benefits and a stable growing team.

Qualifications

• Proficient in Microsoft Excel and Microsoft Suite.
• Excellent customer service skills.
• Excellent communication skills.
• Ability to work in fast-paced environment.

Responsibilities

• Answer the shipping/logistics phone line.
• Track down POs and POCs on site for deliveries and answer questions on delivery hours.
• Participate in and track minutes for department meetings.
• Data management for Purchasing and the Shop.
• Pull reports, create comparison sheets for rental rates/quotes and orders material reports from jobs.
• Assist with entering costs on POs/ monitor missed costs and updates on POs.
• Assist with tracking monthly cost/activity reports.
• Create POs, MRs and CMs.
• Assist with ordering rental equipment.
• Manage internal job site rental forms.
• Coordinate with rental companies to call off assets.
• Record shop orders/materials from internal stock as billable costs.
• Point of contact for internal purchasing and tool tracking software.
• Assist the shop as needed.
• Assist with inventory management (travel to job sites).
• Assist Accounts Payable as needed.
• Resolve delivery issues and vendor errors.

Skills

Excel

Microsoft Suite

Customer service

Communication

Fast-paced work

Job description

Since 1919, Egan has been the mechanical contractor that West Michigan construction managers and building owners depend on for the highest quality work.Egan is dedicated to hiring individuals who understand the importance of safety, instill integrity in all aspects of their lives, are passionate about what they do and are committed to providing value to our customers.

We are looking for a Purchasing Assistant to support the data processing of the internal purchasing department. If you are looking for an exciting opportunity to join a growing team of dedicated professionals, we’re interested in meeting you.

Duties:

• Responsible for answering the shipping/logistics phone line
• Tracks down POs and POCs on site for deliveries and answers questions on delivery hours
• Participates in and tracks minutes for department meetings
• Data management for Purchasing and the Shop
• Pull reports, creates comparison sheets for rental rates/quotes and orders material reports from jobs
• Assists with entering costs on POs/ Monitors missed costs and updates on POs
• Assists with tracking monthly cost/activity reports
• Creation of POs, MRs and CMs
• Assists with ordering rental equipment
• Manages internal job site rental forms
• Coordinates directly with rental companies to call off assets
• Record shop orders/materials from internal shop stock as billable costs for accounting
• Point of Contact for internal purchasing and tool tracking software
• Assist the shop as needed
• Assist with inventory management (includes traveling to job sites)
• Assist the Accounts Payable department as needed
• Resolve issues with deliveries and vendor errors/ issues
• Assists in streamlining processes and efficiencies
• Incorporate and promote Jobotics (internal AI platform) in daily routine

Skills & Experience:

• Proficient in Microsoft Excel and Microsoft Suite (Required)
• Excellent customer service skills
• Excellent communication skills
• Ability to work in fast-paced environment

Requirements:

• Punctual, courteous, organized and customer service oriented.
• Excellent written and verbal communication skills
• Professional in interacting with people at all levels
• Ability to build efficient working relationships with project teams
• Detail orientated, excellent organizational and planning skills
• Strong problem-solving and analytical skills.
• Self-starter, able to work without supervision

Schedule:

• Monday – Friday, Full-Time
• Typical hours: 7:30am - 4:30pm
• Headquarters: Grand Rapids, MI (In-Person Role)

Benefits:

• Competitive base pay
• 100% Employer-funded Medical & Dental insurance premiums
• Comprehensive health coverage plan (Medical, Dental, Vision, Disability, Life Insurance)
• Paid time off (PTO) & Holidays
• 401(K) with company match
• Corporate Chaplain and Employee Assistance Program
• Best and Brightest “Best of the Best” Elite Award Winner - 6 Years Running