Purchasing Assistant

Andy J Egan Co.; Grand Rapids (MI); On-site; USD 36,000 - 42,000; Full time

Benefits offered by this job

Medical & Dental insurance

Paid time off & Holidays

401(K) with company match

Life Insurance

Job summary

Andy J Egan Co. in Grand Rapids, MI is seeking a Purchasing Assistant to support internal purchasing data processing and daily activity. You will handle POs, POCs, rental coordination, reporting, and cost-entry tasks across job sites.

In this role you will partner with the shop and project teams, manage vendor interactions, and help streamline procurement tasks while traveling to job sites as needed. Strong Excel skills and customer focus are essential.

Qualifications

• Proficient in Microsoft Excel and Microsoft Suite (Required).
• Excellent customer service skills.
• Excellent communication skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Answer the shipping/logistics phone line.
• Track down POs and POCs on site for deliveries and answer questions on delivery hours.
• Participate in and track minutes for department meetings.
• Data management for Purchasing and the Shop.
• Pull reports, create comparison sheets for rental rates/quotes and orders material reports.
• Assist with entering costs on POs and monitor missed costs and updates on POs.
• Assist with tracking monthly cost/activity reports.
• Create POs, MRs and CMs.
• Assist with ordering rental equipment.
• Manage internal job site rental forms.
• Coordinate with rental companies to call off assets.
• Record shop orders/materials from internal shop stock as billable costs for accounting.
• Point of Contact for internal purchasing and tool tracking software.
• Assist the shop as needed.
• Assist with inventory management (includes traveling to job sites).
• Assist the Accounts Payable department as needed.
• Resolve issues with deliveries and vendor errors.
• Assist in streamlining processes and efficiencies.
• Incorporate Jobotics (internal AI platform) in daily routine.

Skills

Excel

Microsoft Office

Customer service

Communication

Adaptable

Education

No degree required

Job description

Since 1919, Egan has been the mechanical contractor that West Michigan construction managers and building owners depend on for the highest quality work.Egan is dedicated to hiring individuals who understand the importance of safety, instill integrity in all aspects of their lives, are passionate about what they do and are committed to providing value to our customers.

We are looking for a Purchasing Assistantto support the data processing of the internal purchasing department. If you are looking for an exciting opportunity to join a growing team of dedicated professionals, we’re interested in meeting you.

Duties:

• Responsible for answering the shipping/logistics phone line
• Tracks down POs and POCs on site for deliveries and answers questions on delivery hours
• Participates in and tracks minutes for department meetings
• Data management for Purchasing and the Shop
• Pull reports, creates comparison sheets for rental rates/quotes and orders material reports from jobs
• Assists with entering costs on POs/ Monitors missed costs and updates on POs
• Assists with tracking monthly cost/activity reports
• Creation of POs, MRs and CMs
• Assists with ordering rental equipment
• Manages internal job site rental forms
• Coordinates directly with rental companies to call off assets
• Record shop orders/materials from internal shop stock as billable costs for accounting
• Point of Contact for internal purchasing and tool tracking software
• Assist the shop as needed
• Assist with inventory management (includes traveling to job sites)
• Assist the Accounts Payable department as needed
• Resolve issues with deliveries and vendor errors/ issues
• Assists in streamlining processes and efficiencies
• Incorporate and promote Jobotics (internal AI platform) in daily routine

Skills & Experience:

• Proficient in Microsoft Excel and Microsoft Suite (Required)
• Excellent customer service skills
• Excellent communication skills
• Ability to work in fast-paced environment

Requirements:

• Punctual, courteous, organized and customer service oriented.
• Excellent written and verbal communication skills
• Professional in interacting with people at all levels
• Ability to build efficient working relationships with project teams
• Detail orientated, excellent organizational and planning skills
• Strong problem-solving and analytical skills.
• Self-starter, able to work without supervision

Schedule:

• Monday – Friday, Full-Time
• Typical hours: 7:30am - 4:30pm
• Headquarters: Grand Rapids, MI (In-Person Role)

Benefits:

• Competitive base pay
• 100% Employer-funded Medical & Dental insurance premiums
• Comprehensive health coverage plan (Medical, Dental, Vision, Disability, Life Insurance)
• Paid time off (PTO) & Holidays
• 401(K) with company match
• Corporate Chaplain and Employee Assistance Program
• Best and Brightest “Best of the Best” Elite Award Winner - 6 Years Running